Principal's Office Secretary & Admin Coordinator

Kingsville ISD; Kingsville (TX); On-site; USD 29,000 - 35,000; Full time

Job summary

Kingsville ISD Harvey Elementary in Kingsville, Texas is seeking a Secretary to Principal at the elementary level. The role supports the school office, handles clerical tasks, attendance, data entry, and student records with confidentiality and professionalism.

The position requires a high school diploma or GED, strong organizational and communication skills, and prior secretarial experience in an educational setting. Starting date is immediate and salary ranges from $29,304 to $35,307 per year.

Qualifications

• High School Diploma or GED
• Proficient work processing and file maintenance skills
• Effective organizational, communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Knowledge of basic accounting principles
• One to three years secretarial experience, preferably in public education environment

Responsibilities

• Serve as receptionist, answering the phone and taking reliable messages, and routes to appropriate staff.
• Schedule appointments for the principal and teachers.
• Take reliable messages and route to appropriate staff.
• Assist students, teachers and parents as needed.
• Type all written correspondence and properly route.
• Maintain a daily teacher attendance log and call for substitute teachers when needed and reconcile absence reports for all personnel.
• Register and enter new students/withdraw students when leaving the school or district.
• Enter all PEIMS information into the computer.
• Record Daily attendance, using computer.
• Keep records of all students in special programs and track related PEIMS data.
• Check out textbooks to teachers and issue all supplies to teachers.
• Maintain an accurate bookkeeping system for various monies in the office and campus budget records.
• Enter all supply requisitions for custodians and prepare work orders.
• Perform routine office procedures efficiently, maintain filing systems and type reports for the principal.
• Prepare honor roll and campus communications as requested.
• Help care for sick children and contact parents about absences.
• Administer medication to students and notify parents in nurse’s absence.
• Maintain school calendar of events.
• Maintain confidentiality and take initiative when the principal is unavailable.

Skills

Secretarial experience

Organizational skills

Communication skills

Interpersonal skills

Data entry & spreadsheets

PC & office software

Education

High School Diploma or GED

Job description

Kingsville ISD Harvey Elementary in Kingsville, Texas is seeking a Secretary to Principal at the elementary level. The role supports the school office, handles clerical tasks, attendance, data entry, and student records with confidentiality and professionalism.

The position requires a high school diploma or GED, strong organizational and communication skills, and prior secretarial experience in an educational setting. Starting date is immediate and salary ranges from $29,304 to $35,307 per year.