Prevention Programs Administrative Assistant

Shingle-Springs-Band-of-Miwok-Indian; Sacramento (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

The Shingle Springs Band of Miwok Indians seeks a Prevention Department Assistant to provide essential administrative and clerical support within the Sacramento office. The role involves outreach, client support, records management, data entry, and ensuring confidential documentation supports prevention services.

Under the Prevention Department Manager, you will help coordinate workshops, assist with participant paperwork, manage calendars, and work with staff and partners to deliver services

Qualifications

• High school diploma or GED required.
• 1 year of office/administrative support experience using MS Office.
• Strong communication, data entry, and organizational skills.
• Attention to detail and excellent grammar, punctuation, and spelling.
• Must be available to work nights and weekends.
• Must handle confidential information with tact and diplomacy.
• Valid California driver’s license and tribal vehicle insurance eligibility.

Responsibilities

• Assist with planning and delivery of prevention programs, workshops, events, and other department activities.
• Respond to participant inquiries and provide general information about prevention services.
• Assist participants with completing forms, applications, and other required program paperwork.
• Welcome and assist participants, community members, and visitors in a respectful, supportive, and culturally responsive manner.
• Maintain accurate and confidential participant files, records, and program documentation.
• Enter and maintain program data, records, and other information needed for tracking and reporting.
• Assist with scheduling appointments, maintaining calendars, and coordinating logistics for workshops and events.
• Provide general administrative support including answering phones and filing.
• Work cooperatively with staff, families, community partners, and other Tribal programs.
• Attend department meetings and trainings; perform other duties as assigned.

Skills

Communication

Data entry

Organization

Confidentiality

MS Office

Education

High school diploma or GED

Tools

Microsoft Office (Outlook)

Job description

The Shingle Springs Band of Miwok Indians seeks a Prevention Department Assistant to provide essential administrative and clerical support within the Sacramento office. The role involves outreach, client support, records management, data entry, and ensuring confidential documentation supports prevention services.

Under the Prevention Department Manager, you will help coordinate workshops, assist with participant paperwork, manage calendars, and work with staff and partners to deliver services