Presidential Office & Travel Coordinator (Hybrid)

American Academy in Rome; New York (NY); Hybride; USD 70 000 - 80 000; Plein temps

Résumé du poste

The American Academy in Rome seeks an Executive Coordinator to provide high-level administrative support to the President and CEO and to manage the New York office’s day-to-day operations. You will coordinate calendars, travel, and briefing materials, and act as the liaison between New York and Rome offices.

You will oversee office logistics, vendor relationships, onboarding, and event logistics for Academy programs in the United States, ensuring organizational records and expenses are tracked

Qualifications

• Bachelor’s degree required.
• Minimum of 3–6 years of experience in executive support or office coordination.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Professionalism and discretion in interactions with senior leaders and stakeholders.
• Strong written and verbal communication; able to work autonomously in a fast-paced environment.
• Proficiency in Microsoft Office, Adobe Acrobat, and virtual meeting platforms.

Responsabilités

• Manage President’s calendar, travel, and briefings.
• Coordinate NY office operations, vendors, facilities, onboarding, and logistics for programs in the United States.
• Serve as operational contact between New York and Rome offices.
• Support board meetings and governance activities in coordination with Deputy Chief of Staff.
• Maintain organized institutional files and records; handle invoices and expenses with Finance.

Connaissances

Organizational skills

Attention to detail

Written communication

Verbal communication

Calendar management

Formation

Bachelor's degree

Outils

Microsoft Office

Adobe Acrobat

Calendar management tools

Zoom

Description du poste

The American Academy in Rome seeks an Executive Coordinator to provide high-level administrative support to the President and CEO and to manage the New York office’s day-to-day operations. You will coordinate calendars, travel, and briefing materials, and act as the liaison between New York and Rome offices.

You will oversee office logistics, vendor relationships, onboarding, and event logistics for Academy programs in the United States, ensuring organizational records and expenses are tracked