President’s Office Admin & Events Coordinator

Elmhurst University; Elmhurst, Northern (IL, KY); Hybrid; USD 28,000 - 30,000; Full time

Job summary

Elmhurst University is seeking an Administrative and Events Coordinator to support the Office of the President and the Office of Conference and Event Services. This role ensures efficient office operations, accurate campus scheduling, and exceptional customer service while coordinating meetings, events, and administrative processes.

The ideal candidate will have strong organizational and communication skills, the ability to manage multiple priorities, and the initiative to work independently

Qualifications

• Associate’s degree.
• 2+ years of administrative support experience.
• Professional presence with strong customer service skills.
• Excellent organizational, oral, and written communication skills.
• Ability to perform multiple tasks under pressure and work independently.
• Proficient with Microsoft 365, OneDrive, and Zoom.

Responsibilities

• Supports office operations including mail distribution, supplies, filing, and records retention.
• First point of contact for visitors to the President’s Office as needed.
• Coordinates meetings with scheduling, materials, Teams/Zoom, and room setup.
• Assists with planning institutional and Board events and budget tracking.
• Prepares correspondence and manages calendars and directories.
• Administrates the University scheduling software and room reservations.
• Produces scheduling reports and assists with event layouts.
• Ensures compliance with scheduling policies and supports event execution.

Skills

Organizational skills

Customer service

Communication

Attention to detail

Time management

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft 365

Zoom

Teams

Outlook

PowerPoint

Job description

Elmhurst University is seeking an Administrative and Events Coordinator to support the Office of the President and the Office of Conference and Event Services. This role ensures efficient office operations, accurate campus scheduling, and exceptional customer service while coordinating meetings, events, and administrative processes.

The ideal candidate will have strong organizational and communication skills, the ability to manage multiple priorities, and the initiative to work independently