Prequalification Coordinator

Concrete Strategies LLC.; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

Concrete Strategies LLC seeks a Prequalification Administrator to support its Prequalification Department's daily operations. You will coordinate subcontractor and supplier participation in the prequalification system and assist with gathering qualification information for general contractors, owners, and prospective clients.

Responsibilities include tracking bidders, sending invitations, following up on incomplete submissions, and maintaining accurate records.

Qualifications

• 3–5 years in administration, project coordination, compliance, or related roles.
• High school diploma required; higher degree preferred in related fields.
• Strong organizational skills with attention to detail and follow-through.
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams).

Responsibilities

• Review bidder and vendor lists to verify qualification status and deadlines.
• Identify subcontractors requiring initial qualification or renewals.
• Send prequalification invitations and communicate process requirements.
• Follow up to encourage timely participation and completion.
• Assist with system access, portal navigation, and documentation questions.
• Track invitations, responses, and status history for projects.
• Escalate concerns to the Prequalification Manager for internal communication.
• Maintain organized electronic records and dashboards for reviews.

Education

High school diploma or equivalent

Associate or bachelor’s degree in Business Administration, Construction Management, Risk Management, or related field

Tools

TradeTapp

BuildingConnected

Autodesk tools

PMWeb

Procore

Job description

Concrete Strategies LLC seeks a Prequalification Administrator to support its Prequalification Department's daily operations. You will coordinate subcontractor and supplier participation in the prequalification system and assist with gathering qualification information for general contractors, owners, and prospective clients.

Responsibilities include tracking bidders, sending invitations, following up on incomplete submissions, and maintaining accurate records.