Prequalification Admin: Construction Subcontractor Vetting

Gilder Search Group; Northern (KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Concrete Strategies Inc. (CSI) is seeking a Prequalification Administrator to support the daily operation of the Prequalification Department.

You will coordinate subcontractor and supplier participation in prequalification systems and assist with qualification information for general contractors, owners, and clients. Responsibilities include tracking qualification status, sending invitations, following up on submissions, and maintaining records across TradeTapp, BuildingConnected, Autodesk

Responsibilities

• Review bidder and vendor lists and verify current qualification status, expiration dates, missing information, and outstanding requirements.
• Identify subcontractors and suppliers requiring initial qualification, renewal, or completion of incomplete submissions.
• Send prequalification invitations and communicate process requirements, deadlines, documentation expectations, and next steps.
• Contact subcontractors and suppliers and perform consistent follow-up to encourage timely participation and completion.
• Assist companies with system access, profile setup, portal navigation, and administrative documentation questions.
• Track invitations, responses, incomplete submissions, renewals, deadlines, communication history, and project relevance.
• Route qualification status, unresolved items, approaching deadlines, and potential concerns to the Prequalification Manager for review and communication to internal teams.
• Maintain organized documentation used by the Prequalification Manager for contractor review and risk assessment.
• Coordinate internally to collect approved financial, safety, quality, insurance, bonding, licensing, legal, and project‑experience information as requested by the Prequalification Manager.
• Maintain accurate electronic records, tracking logs, dashboards, status reports, and communication histories.
• Use company-approved systems, including TradeTapp, BuildingConnected, Autodesk tools, PMWeb, and Procore.
• Escalate nonresponsive companies, unusual requests, incomplete or conflicting information, and potential qualification concerns to the Prequalification Manager.

Job description

Concrete Strategies Inc. (CSI) is seeking a Prequalification Administrator to support the daily operation of the Prequalification Department.

You will coordinate subcontractor and supplier participation in prequalification systems and assist with qualification information for general contractors, owners, and clients. Responsibilities include tracking qualification status, sending invitations, following up on submissions, and maintaining records across TradeTapp, BuildingConnected, Autodesk