Prequalification Coordinator - Construction Support

CONCRETE STRATEGIES; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

401k

Paid company holidays

Generous PTO

Employee assistance program

Flexible spending accounts

Life insurance

Learning & development programs

Job summary

Concrete Strategies is seeking a Prequalification Administrator in Saint Louis, MO to support daily operations of the Prequalification Department. You will coordinate subcontractor and supplier participation in the prequalification system and assist with portal access, documentation, and status communications.

Responsibilities include tracking active bidders, sending invitations, and maintaining accurate records.

Qualifications

• 3–5 years of administration, project coordination, compliance, construction support, vendor management, or related roles
• High school diploma required; associate or bachelor’s degree preferred in Business Administration, Construction Management, Risk Management, Communications, or related field
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple projects, companies, deadlines, and follow-up activities simultaneously
• Excellent written and verbal communication skills with external companies and internal teams
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Ability to learn and work effectively in multiple online systems, third-party portals, and document repositories
• Experience with subcontractor prequalification, insurance certificates, OSHA records, EMR documentation, and contractor licensing preferred

Responsibilities

• Review bidder and vendor lists and verify current qualification status and expiration dates
• Identify subcontractors and suppliers requiring initial qualification or renewal
• Send prequalification invitations and communicate requirements and deadlines
• Follow up to ensure timely participation and completion
• Assist companies with system access, portal navigation, and documentation questions
• Track invitations, responses, and project relevance
• Escalate concerns to Prequalification Manager for review
• Maintain organized records and dashboards for qualification status
• Coordinate internally to collect required safety, insurance, licensing, and project-experience information
• Maintain electronic records, tracking logs, and communication histories
• Use TradeTapp, BuildingConnected, Autodesk, PMWeb, and Procore
• Escalate nonresponsive or conflicting information to the Prequalification Manager

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Education

Associate or Bachelor’s degree in Business Administration

Construction Management

Tools

TradeTapp

BuildingConnected

Autodesk

PMWeb

Procore

Job description

Concrete Strategies is seeking a Prequalification Administrator in Saint Louis, MO to support daily operations of the Prequalification Department. You will coordinate subcontractor and supplier participation in the prequalification system and assist with portal access, documentation, and status communications.

Responsibilities include tracking active bidders, sending invitations, and maintaining accurate records.