Prequalification & Compliance Specialist

Gilder Search Group; St. Louis (MO); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

401k

PTO and paid holidays

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development programs

Job summary

Concrete Strategies Inc. (CSI) seeks a detail‑oriented Prequalification Administrator to support the daily operations of its Prequalification Department in Saint Louis, MO.

You will coordinate subcontractor and supplier participation, manage invitations, track submissions, and maintain accurate records using TradeTapp, BuildingConnected, Autodesk tools, PMWeb and Procore. Ideal candidates have 3–5 years of relevant experience, strong organization, and excellent communication skills, with a high

Qualifications

• 3–5 years of experience in administration, project coordination, compliance, construction support, vendor management, procurement support, or a related role.
• High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Construction Management, Risk Management, Communications, or a related field preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple projects, companies, deadlines, and follow-up activities simultaneously.
• Excellent written and verbal communication skills with the ability to communicate professionally and persistently with external companies and internal teams.

Responsibilities

• Review bidder and vendor lists and verify current qualification status, expiration dates, missing information, and outstanding requirements.
• Identify subcontractors and suppliers requiring initial qualification, renewal, or completion of incomplete submissions.
• Send prequalification invitations and communicate process requirements, deadlines, documentation expectations, and next steps.
• Contact subcontractors and suppliers and perform consistent follow-up to encourage timely participation and completion.
• Assist companies with system access, profile setup, portal navigation, and administrative documentation questions.
• Track invitations, responses, incomplete submissions, renewals, deadlines, communication history, and project relevance.

Skills

Organizational skills

Communication skills

Multitasking

Problem solving

Discretion with confidential info

Education

High school diploma or equivalent

Bachelor’s degree preferred in Business Administration, Construction Management, Risk Management, or Communications

Tools

TradeTapp

BuildingConnected

Autodesk tools

PMWeb

Procore

Job description

Concrete Strategies Inc. (CSI) seeks a detail‑oriented Prequalification Administrator to support the daily operations of its Prequalification Department in Saint Louis, MO.

You will coordinate subcontractor and supplier participation, manage invitations, track submissions, and maintain accurate records using TradeTapp, BuildingConnected, Autodesk tools, PMWeb and Procore. Ideal candidates have 3–5 years of relevant experience, strong organization, and excellent communication skills, with a high