PrEP Program Operations Lead

AIDS Healthcare Foundation; Carolina (PR); On-site; USD 65,000 - 90,000; Full time

Job summary

AIDS Healthcare Foundation in Puerto Rico is seeking an Operational Project Manager to direct, coordinate, and supervise day‑to‑day operations of the PrEP Program, ensuring timely activity execution, resource use efficiency, and cross‑component coordination. The role emphasizes adherence to goals and indicators while maintaining program quality.

The position requires overseeing outreach activities, calendar planning, logistics, inventory management, time tracking, and production of programmatic

Responsibilities

• Supervise and coordinate staff during outreach, education, and program outreach.
• Develop, coordinate, and supervise the PrEP team's calendar of activities, ensuring coverage of priority populations and communities.
• Identify and evaluate new geographic areas, events, and meeting spaces for populations at higher risk of acquiring HIV and STIs to strengthen community outreach strategies.
• Coordinate the operational logistics of the activities, including the availability of educational materials, rapid tests, condoms, lubricants and other supplies necessary for the provision of services.
• Manage and maintain the inventory of materials and supplies, as well as timely manage the purchase and replenishment orders necessary to guarantee the continuity of activities.
• Monitor and validate staff time and effort records in accordance with funder requirements and institutional policies.
• Provide operational support to the team when the needs of the service require it to guarantee the continuity of the programmed activities.
• Prepare, analyze, and present programmatic and performance reports, using the results to identify opportunities for improvement and implement corrective actions when necessary.
• Monitor compliance with project goals, performance indicators, work schedule, and deliverables, recommending adjustments to ensure the achievement of established objectives.
• Supervise the efficient use of the financial resources allocated to the project and implement cost containment strategies without affecting the quality of services.
• Participate in the meetings of program coordination, continuous quality improvement and follow-up convened by the Control-V Program and by the organization.
• Ensure compliance with confidentiality, privacy, and security policies for participants' protected information, in accordance with applicable laws, regulations, and institutional policies.
• Coordinate the integration of complementary services, including transportation, appointment scheduling and confirmation, patient navigation, pharmacy, clinical providers, and partner organizations, ensuring continuity of care and timely access to PrEP.
• Identify operational risks, propose mitigation strategies, and follow up on corrective actions to ensure effective project execution.
• Serve as an operational liaison between the project team, the Control-V Program, the Municipality of San Juan, and partner organizations to ensure effective communication and coordinated implementation of activities.

Job description

AIDS Healthcare Foundation in Puerto Rico is seeking an Operational Project Manager to direct, coordinate, and supervise day‑to‑day operations of the PrEP Program, ensuring timely activity execution, resource use efficiency, and cross‑component coordination. The role emphasizes adherence to goals and indicators while maintaining program quality.

The position requires overseeing outreach activities, calendar planning, logistics, inventory management, time tracking, and production of programmatic