Preconstruction Estimating Coordinator - Bid & Docs

W3Global; Lee (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

W3Global is seeking a detail-oriented Preconstruction Estimating Department Administrator to support the estimating and preconstruction team for commercial projects. The role involves coordinating bid documents, preparing proposals, assisting with quantity takeoffs, maintaining subcontractor and vendor databases, and supporting business development activities.

The ideal candidate will have strong Excel and Word skills, experience with digital takeoff tools, and the ability to read construction

Qualifications

• Associate degree or higher in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or related field.
• Ability to read and understand construction drawings, plans, and specifications.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Experience with digital quantity takeoff tools and estimating documentation.
• Strong mathematical, analytical, and organizational skills.
• Ability to manage multiple assignments, prioritize deadlines, and maintain accuracy.
• Excellent written, verbal, and digital communication skills.
• Strong interpersonal skills and the ability to coordinate professionally with subcontractors, vendors, and internal teams.
• Ability to work independently, take initiative, and collaborate effectively within a team.

Responsibilities

• Support preconstruction managers and estimators with estimating documentation, information gathering, and bid preparation.
• Obtain, organize, and maintain construction drawings, specifications, addenda, and other bid-related documents.
• Assist in preparing, assembling, reviewing, and submitting complete bid proposals, estimates, and client presentations.
• Perform accurate digital quantity takeoffs and assist with collecting subcontractor and vendor quotations.
• Help develop clear scopes of work for subcontractor bidding and maintain consistent bidding procedures.
• Maintain subcontractor and vendor databases, assist with prequalification, and coordinate vendor information.
• Support competitive bidding, budgeting, forecasting, and preliminary project cost analysis.
• Identify missing information, document discrepancies, and potential risks during the bid process.
• Maintain accurate estimating records, proposal documentation, and bid tracking systems.
• Coordinate bid bonds, performance bonds, insurance requests, and other required project documentation.
• Assist with preconstruction handoffs to the construction team by organizing relevant estimates and supporting documents.
• Support marketing and business development activities, including preparing marketing materials and identifying potential construction and renovation projects.
• Contact owners, architects, and engineers to identify new project opportunities and follow up on prospective leads.
• Coordinate with estimators, subcontractors, vendors, and internal teams to meet bid deadlines.
• Assist with improving estimating department procedures, document control, and workflow efficiency.

Skills

Read drawings

Excel

Word

Organizational skills

Communication skills

Multitasking

Education

Associate degree or higher

Tools

STACK estimating

Microsoft Project

Takeoff software

Job description

W3Global is seeking a detail-oriented Preconstruction Estimating Department Administrator to support the estimating and preconstruction team for commercial projects. The role involves coordinating bid documents, preparing proposals, assisting with quantity takeoffs, maintaining subcontractor and vendor databases, and supporting business development activities.

The ideal candidate will have strong Excel and Word skills, experience with digital takeoff tools, and the ability to read construction