Estimating & Bidding Coordinator

Windover Construction, Inc.; Beverly (MA); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Windover Construction, Inc. seeks an Estimating Coordinator to support the estimating and preconstruction team during bidding and purchasing.

You will coordinate bid documentation, manage trade partner communications, and maintain estimating systems and databases. The role emphasizes organization, communication, and knowledge of Procore, SmartBid, SharePoint, and QuickBase; a bachelor’s degree is preferred and prior construction admin experience is helpful.

Qualifications

• Bachelor’s degree strongly preferred.
• Previous administrative, estimating, or construction industry experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Supports the Estimating team throughout the bid process.
• Performs QA/QC review of drawings and specifications, including creating page labels and bookmarks.
• Uploads drawings and specifications into Procore.
• Creates draft subcontractor/trade partner bid lists for review.
• Sets up projects for bidding within SmartBid.
• Drafts project descriptions and uploads pricing documents.
• Issues Invitations to Bid (ITBs).
• Sends notifications to bidders regarding site visits and addenda.
• Creates and maintains Request for Information (RFI) logs.
• Coordinates with trade partners and suppliers as needed.
• Maintains ongoing communication with trade partners regarding opportunities.

Skills

Leadership

Coaching

Multitasking

Communication

Microsoft Office

Procore

SmartBid

SharePoint

QuickBase

Education

Bachelor’s degree

Tools

Procore

SmartBid

SharePoint

QuickBase

Microsoft Office

Job description

Windover Construction, Inc. seeks an Estimating Coordinator to support the estimating and preconstruction team during bidding and purchasing.

You will coordinate bid documentation, manage trade partner communications, and maintain estimating systems and databases. The role emphasizes organization, communication, and knowledge of Procore, SmartBid, SharePoint, and QuickBase; a bachelor’s degree is preferred and prior construction admin experience is helpful.