Construction Administrator

W3Global; Lee (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

W3Global is seeking a detail-oriented Preconstruction Estimating Department Administrator to support the estimating and preconstruction team for commercial projects. The role involves coordinating bid documents, preparing proposals, assisting with quantity takeoffs, maintaining subcontractor and vendor databases, and supporting business development activities.

The ideal candidate will have strong Excel and Word skills, experience with digital takeoff tools, and the ability to read construction

Qualifications

• Associate degree or higher in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or related field.
• Ability to read and understand construction drawings, plans, and specifications.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Experience with digital quantity takeoff tools and estimating documentation.
• Strong mathematical, analytical, and organizational skills.
• Ability to manage multiple assignments, prioritize deadlines, and maintain accuracy.
• Excellent written, verbal, and digital communication skills.
• Strong interpersonal skills and the ability to coordinate professionally with subcontractors, vendors, and internal teams.
• Ability to work independently, take initiative, and collaborate effectively within a team.

Responsibilities

• Support preconstruction managers and estimators with estimating documentation, information gathering, and bid preparation.
• Obtain, organize, and maintain construction drawings, specifications, addenda, and other bid-related documents.
• Assist in preparing, assembling, reviewing, and submitting complete bid proposals, estimates, and client presentations.
• Perform accurate digital quantity takeoffs and assist with collecting subcontractor and vendor quotations.
• Help develop clear scopes of work for subcontractor bidding and maintain consistent bidding procedures.
• Maintain subcontractor and vendor databases, assist with prequalification, and coordinate vendor information.
• Support competitive bidding, budgeting, forecasting, and preliminary project cost analysis.
• Identify missing information, document discrepancies, and potential risks during the bid process.
• Maintain accurate estimating records, proposal documentation, and bid tracking systems.
• Coordinate bid bonds, performance bonds, insurance requests, and other required project documentation.
• Assist with preconstruction handoffs to the construction team by organizing relevant estimates and supporting documents.
• Support marketing and business development activities, including preparing marketing materials and identifying potential construction and renovation projects.
• Contact owners, architects, and engineers to identify new project opportunities and follow up on prospective leads.
• Coordinate with estimators, subcontractors, vendors, and internal teams to meet bid deadlines.
• Assist with improving estimating department procedures, document control, and workflow efficiency.

Skills

Read drawings

Excel

Word

Organizational skills

Communication skills

Multitasking

Education

Associate degree or higher

Tools

STACK estimating

Microsoft Project

Takeoff software

Job description

Job Summary

We are seeking a detail-oriented and organized

We are seeking a detail-oriented and organized Preconstruction Estimating Department Administrator to support the estimating and preconstruction team at a commercial general contracting company. This role involves coordinating bid documents, preparing proposals, assisting with quantity takeoffs, maintaining subcontractor and vendor databases, and supporting business development and marketing activities. The ideal candidate will have strong Microsoft Excel and Word skills, experience with digital takeoff tools, the ability to read construction drawings and specifications, and excellent organizational and communication skills.

Key Responsibilities

• Support preconstruction managers and estimators with estimating documentation, information gathering, and bid preparation.
• Obtain, organize, and maintain construction drawings, specifications, addenda, and other bid-related documents.
• Assist in preparing, assembling, reviewing, and submitting complete bid proposals, estimates, and client presentations.
• Perform accurate digital quantity takeoffs and assist with collecting subcontractor and vendor quotations.
• Help develop clear scopes of work for subcontractor bidding and maintain consistent bidding procedures.
• Maintain subcontractor and vendor databases, assist with prequalification, and coordinate vendor information.
• Support competitive bidding, budgeting, forecasting, and preliminary project cost analysis.
• Identify missing information, document discrepancies, and potential risks during the bid process.
• Maintain accurate estimating records, proposal documentation, and bid tracking systems.
• Coordinate bid bonds, performance bonds, insurance requests, and other required project documentation.
• Assist with preconstruction handoffs to the construction team by organizing relevant estimates and supporting documents.
• Support marketing and business development activities, including preparing marketing materials and identifying potential construction and renovation projects.
• Contact owners, architects, and engineers to identify new project opportunities and follow up on prospective leads.
• Coordinate with estimators, subcontractors, vendors, and internal teams to meet bid deadlines.
• Assist with improving estimating department procedures, document control, and workflow efficiency.

Required Qualifications

• Associate degree or higher in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or a related field.
• Ability to read and understand construction drawings, plans, and specifications.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Experience with digital quantity takeoff tools and estimating documentation.
• Strong mathematical, analytical, and organizational skills.
• Ability to manage multiple assignments, prioritize deadlines, and maintain accuracy.
• Excellent written, verbal, and digital communication skills.
• Strong interpersonal skills and the ability to coordinate professionally with subcontractors, vendors, and internal teams.
• Ability to work independently, take initiative, and collaborate effectively within a team.

Preferred Qualifications

• Previous experience in construction estimating, preconstruction, bid coordination, or construction administration.
• Familiarity with STACK estimating software or similar construction estimating platforms.
• Experience with Microsoft Project.
• Previous exposure to construction marketing, lead generation, or business development.
• Knowledge of subcontractor procurement, bid preparation, and construction document control.

Ideal Candidate Profile

The ideal candidate is an organized, detail-focused professional who can support a busy estimating department by ensuring bid documents, quantity takeoffs, proposals, and submissions are accurate and completed on time. Candidates with experience as an Estimating Assistant, Preconstruction Coordinator, Bid Coordinator, Construction Administrator, or Junior Estimator may be a strong fit.