Preconstruction Coordinator: Bid & Proposal Lead

The Austin Company; Mayfield (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

The Austin Company is seeking a detail‑oriented Preconstruction Coordinator in Ohio to manage project files, organize bid documentation, and support cost forecasting. You will coordinate bid solicitation, prepare forms, and ensure accuracy of communications with trade partners.

Responsibilities include tracking project costs, assisting the Preconstruction Manager, and maintaining the bid database while using bid solicitation software and The Austin Company network to standardize processes.

Qualifications

• Requires an Associate’s degree in Business, Logistics or other related curriculum or equivalent working knowledge/experience.
• General knowledge of construction process and procedures.
• Experience with the construction bidding process.

Responsibilities

• Following established procedures, the Preconstruction coordinator will manage, maintain, and organize project files and distribute all correspondence as directed.
• Prepare project files, including the use of bid solicitation software and The Austin Company’s network to set up folder structure, project documentation, and bidders list to ensure all documentation sent to potential trade partners is accurate and in line with The Austin Company SOP’s.
• Provide administration of The Austin Company’s selected bid solicitation and estimating software.
• Assist Preconstruction Manager and other project leads with tracking project costs, forecasting project outlook, reviewing proposals, and providing reports.
• Responsible to receive job start-up notification, coordinate and implement the Preconstruction Proposal Process, and manage bid information for storage in the database.
• Assists in the creation, organization, and implementation of various preconstruction systems and processes.
• Prepares bid forms, prequalification’s forms and prepares reports for proposal review meetings.
• Solicits subcontractor proposals utilizing bid solicitation software, historical company databases, and online resources.
• This position requires the incumbent to exercise his/her initiative, perseverance, tact, and forcefulness to maintain all deliveries and responsibilities.
• Must be able to communicate effectively with all levels of an organization.

Education

Associate’s degree in Business, Logistics or other related curriculum

Tools

Microsoft Office tools

Bid solicitation software

Estimating software

Job description

The Austin Company is seeking a detail‑oriented Preconstruction Coordinator in Ohio to manage project files, organize bid documentation, and support cost forecasting. You will coordinate bid solicitation, prepare forms, and ensure accuracy of communications with trade partners.

Responsibilities include tracking project costs, assisting the Preconstruction Manager, and maintaining the bid database while using bid solicitation software and The Austin Company network to standardize processes.