Preconstruction Coordinator

The Austin Company; Mayfield (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

The Austin Company is seeking a detail‑oriented Preconstruction Coordinator in Ohio to manage project files, organize bid documentation, and support cost forecasting. You will coordinate bid solicitation, prepare forms, and ensure accuracy of communications with trade partners.

Responsibilities include tracking project costs, assisting the Preconstruction Manager, and maintaining the bid database while using bid solicitation software and The Austin Company network to standardize processes.

Qualifications

• Requires an Associate’s degree in Business, Logistics or other related curriculum or equivalent working knowledge/experience.
• General knowledge of construction process and procedures.
• Experience with the construction bidding process.

Responsibilities

• Following established procedures, the Preconstruction coordinator will manage, maintain, and organize project files and distribute all correspondence as directed.
• Prepare project files, including the use of bid solicitation software and The Austin Company’s network to set up folder structure, project documentation, and bidders list to ensure all documentation sent to potential trade partners is accurate and in line with The Austin Company SOP’s.
• Provide administration of The Austin Company’s selected bid solicitation and estimating software.
• Assist Preconstruction Manager and other project leads with tracking project costs, forecasting project outlook, reviewing proposals, and providing reports.
• Responsible to receive job start-up notification, coordinate and implement the Preconstruction Proposal Process, and manage bid information for storage in the database.
• Assists in the creation, organization, and implementation of various preconstruction systems and processes.
• Prepares bid forms, prequalification’s forms and prepares reports for proposal review meetings.
• Solicits subcontractor proposals utilizing bid solicitation software, historical company databases, and online resources.
• This position requires the incumbent to exercise his/her initiative, perseverance, tact, and forcefulness to maintain all deliveries and responsibilities.
• Must be able to communicate effectively with all levels of an organization.

Education

Associate’s degree in Business, Logistics or other related curriculum

Tools

Microsoft Office tools

Bid solicitation software

Estimating software

Job description

Brief Description

Are you ready to embark on an extraordinary career journey? Look no further than The Austin Company, where greatness is not just a goal, but a way of life. As a leading design, engineering, and construction firm with a rich legacy dating back to 1878, Austin offers unparalleled opportunities for growth, innovation, and professional development. Join our dynamic team and be part of a company that is at the forefront of shaping the future of industries worldwide. With a commitment to excellence, a collaborative work environment, and a passion for delivering exceptional results, Austin empowers its employees to reach their full potential and make a lasting impact. Discover the limitless possibilities that await you at www.theaustin.com and embark on a rewarding career journey with Austin.

Requirements

Requires an Associate’s degree in Business, Logistics or other related curriculum or equivalent working knowledge/experience.

Preferred Education And Experience

• Working knowledge of Microsoft Office tools
• General knowledge of construction process and procedures
• Experience with the construction bidding process

Travel

• Little to no travel is required

Summary

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Following established procedures, the Preconstruction coordinator will manage, maintain, and organize project files and distribute all correspondence as directed.
• Prepare project files, including the use of bid solicitation software and The Austin Company’s network to set up folder structure, project documentation, and bidders list to ensure all documentation sent to potential trade partners is accurate and in line with The Austin Company SOP’s.
• Provide administration of The Austin Company’s selected bid solicitation and estimating software.
• Assist Preconstruction Manager and other project leads with tracking project costs, forecasting project outlook, reviewing proposals, and providing reports.
• Responsible to receive job start-up notification, coordinate and implement the Preconstruction Proposal Process, and manage bid information for storage in the database.
• Assists in the creation, organization, and implementation of various preconstruction systems and processes.
• Prepares bid forms, prequalification’s forms and prepares reports for proposal review meetings.
• Solicits subcontractor proposals utilizing bid solicitation software, historical company databases, and online resources.
• This position requires the incumbent to exercise his/her initiative, perseverance, tact, and forcefulness to maintain all deliveries and responsibilities.
• Must be able to communicate effectively with all levels of an organization.

Austin offers a comprehensive benefit package including Medical and Dental, Life, STD, LTD, and 401K with matching as well as a competitive salary with opportunity for advancement.

The Austin Company is an EEO and DFWP Employer.

Austin is wholly owned subsidiary of Kajima.