Preconstruction Coordinator – Bid & Docs Specialist

Hedrick Brothers Construction; West Palm Beach (FL); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Bonus opportunities

Health coverage

401(k) with match

Paid time off

Wellness reimbursement

Apparel stipend

Training & certifications

GRIT culture

Job summary

Hedrick Brothers Construction in West Palm Beach, FL seeks a detail-oriented Preconstruction Coordinator to support early-stage pursuits. You will manage bid coordination, subcontractor outreach, and project documentation across Procore, Building Connected, SharePoint, and Compass, ensuring bids stay organized and on schedule.

The role suits someone tech-savvy with strong communication skills who can handle multiple tasks, maintain accurate records, and contribute to the preconstruction team's

Qualifications

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Experience: 2–5 years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.

Responsibilities

• Set up bid files in Procore and SharePoint/OneDrive and track documents.
• Support bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected.
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify all new subcontractors.
• Become proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings — conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

Skills

Highly organized

Detail oriented

Time management

Verbal communication

Written communication

Outbound calls

Multitasking

Education

Construction mgmt / engineering degree

Tools

Microsoft Office

Bluebeam

Adobe Acrobat

Compass

Procore

Building Connected

On-Screen Takeoff

Destini Estimating

Sage Timberline

Job description

Hedrick Brothers Construction in West Palm Beach, FL seeks a detail-oriented Preconstruction Coordinator to support early-stage pursuits. You will manage bid coordination, subcontractor outreach, and project documentation across Procore, Building Connected, SharePoint, and Compass, ensuring bids stay organized and on schedule.

The role suits someone tech-savvy with strong communication skills who can handle multiple tasks, maintain accurate records, and contribute to the preconstruction team's