Preconstruction Bid & Coordination Specialist

Wharton-Smith, Inc.; Sanford, Northern (FL, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Wharton-Smith, Inc. is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team at our Sanford, FL corporate office.

The role emphasizes bid coordination, subcontractor outreach, and database maintenance to help meet project deadlines. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication, with experience in construction preconstruction or bidding support preferred.

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Ability to work independently and follow established processes.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with subcontractors, suppliers, and internal teams.
• Proficiency with Microsoft Office and adaptability to bidding software.

Responsibilities

• Support bid preparation, including bid documents, bid schedules, addenda, and competitive bid submissions.
• Coordinate communication with subcontractors and suppliers regarding plans, specifications, bid requirements, and project information.
• Support iSqFt project setup, plan orders, subcontractor outreach, and project database maintenance.
• Assist with MWBE Good Faith Efforts outreach and documentation.
• Assist with bond and insurance requests and follow up on outstanding requirements.
• Support QA/QC activities for GMP bid packages and other preconstruction deliverables.
• Provide support for bid-day logistics and coordination with internal teams and offices.
• Maintain accurate project, subcontractor, and bidding information in departmental systems and databases.
• Communicate with internal and external contacts to obtain information, address outstanding items, and support project deadlines.
• Provide general administrative and coordination support to the Preconstruction team as needed.

Skills

Organizational skills

Attention to detail

Independent work

Written & verbal communication

Relationship building

Microsoft Office

Bidding software

Tools

iSqFt

Job description

Wharton-Smith, Inc. is seeking a Preconstruction Specialist to support the daily operations of the Preconstruction team at our Sanford, FL corporate office.

The role emphasizes bid coordination, subcontractor outreach, and database maintenance to help meet project deadlines. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication, with experience in construction preconstruction or bidding support preferred.