Preconstruction Coordinator

Hedrick Brothers Construction Co., Inc.; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Health, dental, vision

Life insurance

401(k) with match

Paid time off

Wellness program

Apparel stipend

Training & advancement

GRIT culture

Job summary

Hedrick Brothers Construction Co., Inc. is seeking a detail-oriented Preconstruction Coordinator to join our West Palm Beach team. You will manage bid coordination, distribute plans and specs, and maintain accurate records across Procore, Building Connected, SharePoint, and Compass.

The role is ideal for someone tech-savvy with 2–5 years of relevant experience, strong organizational skills, and excellent communication abilities to engage with subcontractors and external partners.

Qualifications

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Experience: 2-5 years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.

Responsibilities

• Set up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.
• Support the Preconstruction Team with bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected.
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify all new subcontractors.
• Become proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings - conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

Skills

MS Office

Bluebeam

Adobe Acrobat

Procore

Building Connected

SharePoint

Office admin

Document control

Estimation support

Education

Associate's or Bachelor's degree in construction management or related field

Tools

Compass

On-Screen Takeoff

Destini Estimating

Sage Timberline

Job description

ABOUT HEDRICK BROTHERS CONSTRUCTION

Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values - Growth, Resourcefulness, Integrity, and Team - and a culture built on doing right by our people, our trade partners, and our clients.

THE OPPORTUNITY

The Preconstruction Coordinator supports the early phases of every pursuit - managing bid coordination, subcontractor outreach, organizing project documentation, and keeping accurate records across Procore, Building Connected, Sharepoint and Compass. You keep the bid process organized, on schedule, and well documented.

This role is ideal for someone detail-oriented, tech-savvy, and eager to grow in the construction industry.

WHAT YOU'LL DO

• Set up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.
• Support the Preconstruction Team with bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify all new subcontractors.
  
• Become proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings - conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

WHAT YOU BRING TO THE ROLE

Experience & Education

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Experience: 2-5 years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.

Certifications & Licenses

• Reliable transportation and a valid Florida driver's license.

Skills & Attributes

• Proficient with Microsoft Office, Bluebeam, Adobe Acrobat, Compass, Procore, Building Connected, On-Screen Takeoff, Destini Estimating, and Sage Timberline (preferred).
• Highly organized, detail-oriented, and able to manage multiple deadlines independently.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Primarily works in an office environment at a desk and computer for extended periods.
• Occasionally visits active construction sites and may be exposed to weather, noise, dust, and machinery.
• Attend subcontractor outreach events to represent Hedrick Brothers Construction and support the company's efforts to develop and maintain subcontractor relationships. Frequent use of hands and fingers for repetitive tasks such as keyboard, phone, and filing.
• Occasionally lifts, pushes, pulls, or carries up to 50 pounds; regularly up to 25 pounds.
• Occasionally bends, stoops, or stands on a stool to access files and materials.
• Requires close and distance vision, depth perception, and the ability to adjust focus.
• Requires the ability to communicate clearly and hear conversation in person and by phone.

WHAT WE OFFER

• Competitive compensation commensurate with experience
• Profit sharing and bonus opportunities tied to company and project performance
• Comprehensive health, dental, and vision coverage
• Company-provided life insurance and short- and long-term disability protection
• 401(k) with company match
• Paid time off, company holidays, and paid parental leave
• Wellness program reimbursement to support your health and well-being
• Annual stipend for company-branded apparel
• Ongoing training, certification support, and clear paths for advancement
• A collaborative, values-driven culture grounded in GRIT

EQUAL OPPORTUNITY EMPLOYER

Hedrick Brothers Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.