Preconstruction Bid Coordinator

Hedrick Brothers Construction Co., Inc.; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Health, dental, vision

Life insurance

401(k) with match

Paid time off

Wellness program

Apparel stipend

Training & advancement

GRIT culture

Job summary

Hedrick Brothers Construction Co., Inc. is seeking a detail-oriented Preconstruction Coordinator to join our West Palm Beach team. You will manage bid coordination, distribute plans and specs, and maintain accurate records across Procore, Building Connected, SharePoint, and Compass.

The role is ideal for someone tech-savvy with 2–5 years of relevant experience, strong organizational skills, and excellent communication abilities to engage with subcontractors and external partners.

Qualifications

• Associate's or Bachelor's degree in construction management, engineering, or a related field preferred.
• Experience: 2-5 years of administrative, estimating support, or coordination experience.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable making outbound calls and engaging with external stakeholders.
• Ability to manage multiple tasks and deadlines independently.
• General understanding of construction terminology.

Responsibilities

• Set up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.
• Support the Preconstruction Team with bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected.
• Track responses, addenda, and subcontractor communications.
• Assist with scope review meetings and proposal assembly.
• Work with the Prequalification Coordinator to identify and prequalify all new subcontractors.
• Become proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.
• Create meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.
• Set up preconstruction meetings - conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.
• Set up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.

Skills

MS Office

Bluebeam

Adobe Acrobat

Procore

Building Connected

SharePoint

Office admin

Document control

Estimation support

Education

Associate's or Bachelor's degree in construction management or related field

Tools

Compass

On-Screen Takeoff

Destini Estimating

Sage Timberline

Job description

Hedrick Brothers Construction Co., Inc. is seeking a detail-oriented Preconstruction Coordinator to join our West Palm Beach team. You will manage bid coordination, distribute plans and specs, and maintain accurate records across Procore, Building Connected, SharePoint, and Compass.

The role is ideal for someone tech-savvy with 2–5 years of relevant experience, strong organizational skills, and excellent communication abilities to engage with subcontractors and external partners.