Preconstruction Assistant Manager

TP Mechanical; Dayton (OH); On-site; USD 52,000 - 68,000; Full time

Job summary

TP Mechanical is seeking a detail‑oriented Preconstruction/Project Coordinator in Dayton, OH to manage job folders, takeoffs, POs, submittals, and project docs. The role involves coordinating with vendors, precon workbooks, and daily orders to ensure accurate material and PO tracking from setup through execution.

Ideal candidates will have a high school diploma or GED, OSHA 10 certification, and a background in plumbing/HVAC with strong math and accounting skills.

Qualifications

• Construction background helpful.
• Ability to read and interpret blueprints.
• Knowledge of plumbing, piping, sheet metal, and HVAC.
• Good math ability and general accounting skills.
• General computer skills.
• Detail oriented.
• Strong organizational skills.
• General accounting skills.
• OSHA 10 Certification.
• Valid Driver’s License.

Responsibilities

• Create Individual Job Folders at the time of Job Setup.
• Manage & Maintain Precon Workbooks; Enter/Link POs into PO Tab; Enter/Link Submittals into Submittal Tab; Enter pipe, fittings, and hardware takeoffs in workbook estimates.
• Review Project Documents; Complete accurate takeoffs of equipment and fixtures from drawings; Enter takeoffs into Precon Workbook; Review project specifications.
• Prepare Submittals for A/E approval; Review equipment/material vs. specs and drawings; Return submittal to vendor once received back from A/E; Track submittals.
• Review buyout purchase orders/subcontracts after scope review; Lead and/or participate in scope review meetings with vendors; Ensure PO amount is accurate; Ensure material amounts are accurate; Populate material release sheet to ensure DC can arrive material/equipment; Log everything in Precon workbook.
• Daily Orders; Quote out daily orders from superintendents, 3 quotes per item over $500; Request PM approval for any PO over $1000; Write POs and track material to the DC.

Skills

Construction background

Read blueprints

HVAC knowledge

Math skills

Accounting skills

Computer skills

Detail oriented

Organizational skills

OSHA 10 Certified

Valid Driver’s License

Education

High School Diploma or GED

Trade school a plus

Tools

None

Job description

• Create Individual Job Folders at the time of Job Setup
• Enter/Link POs into PO Tab
• Enter pipe, fittings, and hardware takeoffs in workbook estimates
• Review Project Documents
• Complete accurate takeoffs of equipment and fixtures from drawings
• Enter takeoffs into Precon Workbook
• Review project specifications
• Prepare Submittals for A/E approval
• Review equipment/material vs. specs and drawings
• Return submittal to vendor once received back from A/E
• Track when submittals are submitted/approved/rejected/resubmitted
• Request for O&M from vendor after approved submittal
• Review buyout purchase orders/subcontracts after scope review
• Lead and/or participate in scope review meetings with vendors.
• Ensure PO amount is accurate
• Ensure material amounts are accurate
• Populate material release sheet to ensure DC can arrive material/equipment
• Log everything in Precon workbook
• Daily Orders
• Quote out daily orders from superintendents, 3 quotes per item over $500
• Request PM approval for any PO over $1000
• Write POs and track material to the DC

Job Details

Description

• Create Individual Job Folders at the time of Job Setup
• Manage & Maintain Precon Workbooks
  • Enter/Link POs into PO Tab
  • Enter/Link Submittals into Submittal Tab
  • Enter pipe, fittings, and hardware takeoffs in workbook estimates
• Review Project Documents
  • Complete accurate takeoffs of equipment and fixtures from drawings
  • Enter takeoffs into Precon Workbook
  • Review project specifications
• Prepare Submittals for A/E approval
  • Review equipment/material vs. specs and drawings
  • Return submittal to vendor once received back from A/E
  • Track when submittals are submitted/approved/rejected/resubmitted
  • Request for O&M from vendor after approved submittal
• Review buyout purchase orders/subcontracts after scope review
  • Lead and/or participate in scope review meetings with vendors.
  • Ensure PO amount is accurate
  • Ensure material amounts are accurate
  • Populate material release sheet to ensure DC can arrive material/equipment
  • Log everything in Precon workbook
• Daily Orders
  • Quote out daily orders from superintendents, 3 quotes per item over $500
  • Request PM approval for any PO over $1000
  • Write POs and track material to the DC

Qualifications And Experience

• Experience/Qualifications Required:
• Construction background helpful.
• Job Skills:
• Ability to read and interpret blueprints.
• Knowledge of general plumbing, piping, sheet metal, and HVAC.
• Good math ability and general accounting skills.
• General computer skills.
• Detail oriented.
• Strong organizational skills.
• General accounting skills.
• Excellent verbal and written communication skills.
• Education:
• Minimum of High School Diploma or GED equivalent.
• Trade school a plus.
• Physical Requirements:
• Able to walk job sites.
• Capable of climbing off/on equipment and ladders.
• Special Requirements:
• Valid Driver’s License
• OSHA 10 Certified