Project Administrative Assistant - Construction

The State Group; Evansville (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

100% PAID medical, dental, and vision

Paid time off including vacation, sick

401(k) Retirement Plan with company 매t

Competitive compensation and bonuses

Diversity and teamwork culture

Strong partnerships and respect

Job summary

The State Group is seeking an Administrative Assistant based in Evansville, Indiana, to support project managers and estimators throughout the project lifecycle. The role involves organizing project files, processing vouchers, and coordinating COIs and subcontractor documentation.

Responsibilities include scheduling, printing drawings, assisting with billing, and contributing to MSR and EVM reporting. Strong Excel skills and attention to detail are essential for success.

Qualifications

• Strong attention to detail with the ability to accurately process transactions, reconcile accounts, audit work, and identify discrepancies.
• Excellent communication, organizational, and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Excel, including spreadsheets, formulas, data analysis, and financial reporting tools.

Responsibilities

• Provide administrative support to Project Managers and Estimators throughout the project lifecycle.
• Set up and maintain project files, documentation, and job records from project award through closeout.
• Process, review, and price field vouchers and supporting project documentation.
• Coordinate the collection and maintenance of Certificates of Insurance (COIs), subcontractor compliance documents, and project records.
• Print and distribute construction drawings.
• Assist with subcontractor and vendor prequalification packages and compliance tracking.
• Prepare and support Time & Material (T&M) and Lump Sum billings.
• Assist with Monthly Status Report (MSR) preparation and completion.
• Maintain and update project schedules, ensuring timely communication of changes and deadlines.
• Support Earned Value Management (EVM) reporting by tracking project progress, labor hours, and cost performance metrics.
• Additional duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication

Teamwork

Multitasking

Education

High school diploma

Post-secondary education in business or accounting

Tools

Microsoft Excel

Job description

The State Group is seeking an Administrative Assistant based in Evansville, Indiana, to support project managers and estimators throughout the project lifecycle. The role involves organizing project files, processing vouchers, and coordinating COIs and subcontractor documentation.

Responsibilities include scheduling, printing drawings, assisting with billing, and contributing to MSR and EVM reporting. Strong Excel skills and attention to detail are essential for success.