Preconstruction Administrative Assistant

L.K. Jordan & Associates; San Antonio (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

LK Jordan & Associates is seeking a detail-oriented Preconstruction Administrative Assistant to support our estimating and sales teams in-office in San Antonio, TX. The role emphasizes organization, document handling, and timely communication.

You will create PDF/TIFF sets, track bid dates, manage the plan room, and provide essential admin support. Requires a high school diploma, 2–5 years of admin or construction document experience, and strong computer skills.

Qualifications

• High school diploma or equivalent required.
• 2–5 years of administrative and/or construction document experience.
• Intermediate to advanced computer skills.
• General knowledge of construction trades.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and work independently with minimal supervision.
• Strong communication skills and ability to work with multiple teams.

Responsibilities

• Review project invitations and download drawings and specifications.
• Organize project documents and maintain accurate records.
• Create PDF and TIFF document sets for use in estimating software.
• Track bid dates, deadlines, and project invitations.
• Manage the online plan room and maintain the company bid list.
• Provide administrative support to the estimating and sales teams.
• Assist with additional duties as needed.

Skills

Organizational skills

Attention to detail

Deadline-driven

Communication skills

Construction document experience

Administrative support

Education

High school diploma or equivalent

Tools

Bluebeam

Microsoft Outlook

Teams

Job description

Preconstruction Administrative Assistant

We are currently seeking a detail-oriented and organized Preconstruction Administrative Assistant to support our estimating and sales teams.

Pay

Pay: $15-$20 per hour, depending on experience

Location

Location: San Antonio, TX (100% in-office)

Schedule

Schedule: Monday-Friday, 8:00 AM-5:00 PM, with a 1-hour lunch

Responsibilities

• Review project invitations and download drawings and specifications.
• Organize project documents and maintain accurate records.
• Create PDF and TIFF document sets for use in estimating software.
• Track bid dates, deadlines, and project invitations.
• Manage the online plan room and maintain the company bid list.
• Provide administrative support to the estimating and sales teams.
• Assist with additional duties as needed.

Qualifications

• High school diploma or equivalent.
• 2-5 years of administrative and/or construction document experience.
• Intermediate to advanced computer skills.
• General knowledge of construction trades.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and work independently with minimal supervision.
• Strong communication skills and ability to work with multiple teams.

Preferred Skills (Not Required)

• Experience with Bluebeam for viewing and organizing PDFs.
• Proficiency with Microsoft Outlook and Teams.
• Training will be provided!

LK Jordan & Associates is an equal opportunity employer.