Precision Quality Document Specialist

Rix-Industries; Sparks (NV); On-site; USD 71,635,000 - 80,231,000; Full time

Job summary

RIX Industries is seeking a Quality Document Specialist to collect, review, and organize quality documentation into complete packages that meet contract and government requirements. You will gather records, verify accuracy, signatures, and revisions, and assemble final data books for packaging and delivery.

The role requires meticulous attention, experience with documentation control, and collaboration across departments to resolve discrepancies and maintain traceability.

Qualifications

• High school diploma or equivalent required.
• 2 years of progressively responsible experience in quality documentation, manufacturing administration, document control, or related administrative experience.
• Demonstrated experience collecting, organizing, reviewing, and validating large volumes of technical documentation while managing multiple priorities and deadlines.
• Intermediate proficiency with Microsoft Excel including sorting, filtering, formulas, pivot tables, data validation, and tracking spreadsheets.
• Ability to analyze documentation status, identify discrepancies, and maintain accurate reporting metrics.
• Proficient with Microsoft Word, Outlook, and Adobe Acrobat, including creating bookmarked PDFs and assembling electronic document packages.
• Strong attention to detail with the ability to identify inconsistencies, missing information, incorrect revisions, and documentation errors before release.
• Ability to coordinate with multiple departments to resolve documentation issues and drive timely completion of required records.
• Excellent written and verbal communication skills with the ability to communicate professionally across all levels of the organization and use proper email and phone etiquette.
• Citizenship: U.S. Citizen or qualified U.S. Person in accordance with ALU 22CFR 120.15. May require the ability to obtain DOD security clearance.

Responsibilities

• Gather quality, manufacturing, inspection, test, material, vendor, and other required records for compressor packages and other products.
• Review documents for completeness, accuracy, legibility, required signatures and approvals, correct revision status, and compliance with applicable contract, customer, sales order, RIX, and government requirements.
• Identify missing, incomplete, or incorrect documentation; coordinate with the responsible department, supplier, or Quality representative to obtain corrections; and follow up through completion.
• Organize documentation in the required sequence and format, including indexes, section dividers, bookmarks, and other package controls as applicable.
• Assemble final quality document packages, data books, or turnover packages in electronic and/or hard-copy format.
• Upload, transmit, or otherwise deliver completed documentation through the required delivery platform in accordance with contract, sales order, customer, or RIX instructions.
• Maintain document status trackers, detailed notes, and orderly electronic and hard-copy filing systems to support traceability and retrieval.
• Protect document integrity by ensuring obsolete, duplicate, or superseded records are not included in final packages.
• Communicate documentation gaps, overdue corrections, and potential schedule impacts to the QC Administrator, Quality representative, or manager.
• Provide general clerical and office support to the Quality Control department.
• Perform PMI gun verification of compressor components when trained, authorized, and required by contract, part number, or sales order.
• Maintain a safe, clean, and organized work area.
• Perform other duties and special projects as assigned by the manager or designated Quality representative.

Skills

Attention to detail

Documentation management

Strong communication

Education

High School diploma or equivalent

Associate degree in Business/Quality (preferred)

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Outlook

Job description

RIX Industries is seeking a Quality Document Specialist to collect, review, and organize quality documentation into complete packages that meet contract and government requirements. You will gather records, verify accuracy, signatures, and revisions, and assemble final data books for packaging and delivery.

The role requires meticulous attention, experience with documentation control, and collaboration across departments to resolve discrepancies and maintain traceability.