Quality Document Specialist

RIX Industries; Sparks, Northern (NV, KY); Hybrid; USD 34,000 - 39,000; Full time

Job summary

RIX Industries is seeking a Quality Document Specialist to collect, review, and organize quality documentation into complete packages in accordance with contract, customer, and government requirements. You will gather records, verify accuracy, and ensure proper revision statuses and approvals for compressor projects.

The role requires attention to detail, strong organizational skills, and the ability to coordinate with multiple departments.

Qualifications

• High School diploma or equivalent required.
• 2 years of progressively responsible experience in quality documentation or related administrative work.
• Experience collecting, organizing, reviewing, and validating large volumes of technical documentation.
• Proficient with Microsoft Excel (sorting, filtering, formulas, pivot tables, data validation).
• Strong attention to detail and ability to identify inconsistencies and errors.
• Ability to coordinate with multiple departments to resolve documentation issues.
• U.S. Citizenship or qualified U.S. Person; may require DOD security clearance.

Responsibilities

• Gather quality, manufacturing, inspection, test, material, vendor, and other records.
• Review documents for completeness, legibility, approvals, and correct revision status.
• Identify missing or incorrect documentation and coordinate corrections.
• Organize documentation in required sequence, format, and indexing.
• Assemble final quality document packages and data books.
• Upload or deliver completed documentation per contract and customer instructions.
• Maintain document status trackers and filing systems for traceability.
• Protect document integrity by removing obsolete or duplicate records.
• Communicate gaps and potential schedule impacts to QC team.
• Provide general clerical support to Quality Control.
• Perform PMI gun verification of compressor components when trained.

Skills

Attention to detail

Communication

Organization

Education

Associate degree in Business or Quality

Tools

Microsoft Excel

Microsoft Word

Outlook

Adobe Acrobat

Job description

RIX Industries is a technology-focused company specializing in the design, development and manufacturing of gas generation systems, precision compressor solutions, and cryogenic cooling technologies for critical applications in Marine, Aerospace, Land, Energy, Industrial, Medical, and Critical Infrastructure markets. Founded in 1878, the company is headquartered in Benicia, CA, and operates additional facilities in Sparks, NV.

Position Summary

The Quality Document Specialist is primarily etiquette for collecting, reviewing, correcting, and organizing quality documentation into complete, accurate document packages in accordance with contract, customer, sales order, and RIX requirements.

Responsibilities

• Gather quality, manufacturing, inspection, test, material, vendor, and other required records for compressor packages and other products.
• Review documents for completeness, accuracy, legibility, required signatures and approvals, correct revision status, and compliance with applicable contract, customer, sales order, RIX, and government requirements.
• Identify missing, incomplete, or incorrect documentation; coordinate with the responsible department, supplier, or Quality representative to obtain corrections; and follow up through completion.
• Organize documentation in the required sequence and format, including indexes, section dividers, bookmarks, and other package controls as applicable.
• Assemble final quality document packages, data books, or turnover packages in electronic and/or hard-copy format.
• Upload, transmit, or otherwise deliver completed documentation through the required delivery platform in accordance with contract, sales order, customer, or RIX instructions.
• Maintain document status trackers, detailed notes, and orderly electronic and hard-copy filing systems to support traceability and retrieval.
• Protect document integrity by ensuring obsolete, duplicate, or superseded records are not included in final packages.
• Communicate documentation gaps, overdue corrections, and potential schedule impacts to the QC Administrator, Quality representative, or manager.
• Provide general clerical and office support to the Quality Control department.
• Perform PMI gun verification of compressor components when trained, authorized, and required by contract, part number, or sales order.
• Maintain a safe, clean, and organized work area.
• Perform other duties and special projects as assigned by the manager or designated Quality representative.

Minimum Qualifications

• High School diploma or equivalent required.
• 2 years of progressively responsible experience in quality documentation, manufacturing administration, document control, or related administrative experience.
• Demonstrated experience collecting, organizing, reviewing, and validating large volumes of technical documentation while managing multiple priorities and deadlines.
• Intermediate proficiency with Microsoft Excel including sorting, filtering, formulas, pivot tables, data validation, and tracking spreadsheets.
• Ability to analyze documentation status, identify discrepancies, and maintain accurate reporting metrics.
• Proficient with Microsoft Word, Outlook, and Adobe Acrobat, including creating bookmarked PDFs and assembling electronic document packages.
• Strong attention to detail with the ability to identify inconsistencies, missing information, incorrect revisions, and documentation errors before release.
• Ability to coordinate with multiple departments to resolve documentation issues and drive timely completion of required records.
• Excellent written and verbal communication skills with the ability to communicate professionally across all levels of the organization and use proper email and phone etiquette.
• Ability to prioritize competing assignments, work independently with minimal supervision, and maintain confidentiality of proprietary information.
• Ability to perform basic calculations.
• Ability to communicate with others to exchange information both orally and in writing.
• Citizenship: U.S. Citizen or qualified U.S. Person in accordance with ALU 22CFR 120.15.
• May require the ability to obtain DOD security clearance.

Preferred Qualifications

• Associate degree in Business, Quality, or related field.
• Experience working within an AS9100, ISO 9001, or other regulated manufacturing environment.
• Experience assembling customer data books or quality documentation packages.
• Working knowledge of engineering drawings, bills of material, inspection reports, material certifications, and manufacturing records.

Physical Requirements

• Must have the following physical abilities: Ability to stoop, kneel, crouch, bend, stretch, reach, and lift.
• Ability to lift up to 50 pounds regularly.
• Ability to sit or stand for extended periods at a desk or table as well as machine tools or printers.

Work Environment

Office

Compensation

$25.00 - $28.00

Equal Opportunity RIX Industries is committed to a continuing program of equal employment opportunity.

All persons have equal employment opportunities with RIX Industries, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

RIX Industries is a global leader in the design, development, and manufacturing of hydrogen and gas generation systems, precision compression solutions, and cryogenic cooling technologies.

Company innovation extends to newer technologies with universal impact, including pioneering hydrogen-on-demand systems for critical infrastructure initiatives worldwide. We take our ‘focused on the future’ mantra seriously – whether we’re supporting lifesaving oxygen generation strategies for remote medical facilities, solving complex applications featuring industrial gases, providing mission critical technologies for our military, or engineering clean power solutions for land and sea. Infrastructure is at the forefront of our vision, and we’re poised to play a critical role in shifting the world to cleaner, safer, better ways of living and conducting business. At RIX, every employee is an integral part of this big picture.