Precision Billing Specialist for Logistics

Bound USA; West Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Safebound Moving & Storage is seeking a Billing Specialist to support our growing logistics, moving, warehousing, and white-glove delivery operations in West Palm Beach, FL. The role focuses on ensuring services are accurately reviewed, invoiced, and followed through to payment.

The ideal candidate catches discrepancies before an invoice reaches the client and thrives in a fast-paced environment with varying job components and client-specific billing requirements.

Qualifications

• Previous experience in billing, accounts receivable, bookkeeping, accounting support, or administrative finance preferred.
• Strong attention to detail and ability to identify discrepancies.
• Comfortable working with numbers, rates, percentages, and time-based billing.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Ability to learn company software, CRM, accounting, and logistics systems.

Responsibilities

• Prepare and issue accurate client invoices for completed jobs, services, and storage.
• Review job documentation prior to billing, including labor hours, crew size, truck time, travel, materials, storage, receiving, delivery, and additional services.
• Verify that all billable services performed are properly captured.
• Review estimates and approved pricing against final job charges.
• Apply applicable fees, surcharges, discounts, and client-specific pricing.
• Maintain recurring and monthly billing for storage and ongoing accounts.
• Process billing adjustments, credits, and corrections when approved.
• Ensure invoices are submitted according to client-specific billing requirements and deadlines.
• Provide weekly reports on revenue
• Assist Accounting team with historical revenue information.
• Review completed job paperwork, work orders, BOLs, crew notes, photos, receipts, and supporting documentation.
• Communicate with Operations, Dispatch, Sales, Account Managers, and Warehouse personnel to resolve billing discrepancies.

Skills

Attention to detail

Number skills

Excel / Sheets

Communication skills

Multitasking

Tools

Microsoft Excel

Google Sheets

CRM software

Accounting software

Job description

Safebound Moving & Storage is seeking a Billing Specialist to support our growing logistics, moving, warehousing, and white-glove delivery operations in West Palm Beach, FL. The role focuses on ensuring services are accurately reviewed, invoiced, and followed through to payment.

The ideal candidate catches discrepancies before an invoice reaches the client and thrives in a fast-paced environment with varying job components and client-specific billing requirements.