Precious Metals Associate

Stack's Bowers Galleries; Costa Mesa (CA); On-site; USD 63,039,000 - 77,366,000; Full time

Benefits offered by this job

Health insurance

Vision and dental insurance

401(k) with company match

Paid vacation and holidays

Flexible spending accounts

Job summary

Stack's Bowers Galleries seeks a Precious Metals Associate to support auction production. You will catalog and organize vault inventories, verify lots, and coordinate with multiple departments. Strong Excel/Word and data-entry skills aid accurate records and timely processing.

The role is full-time, on-site in Costa Mesa, CA, with potential overtime. Ideal candidates have an associate degree or equivalent and proven organizational abilities.

Qualifications

• Associate degree or equivalent preferred
• Previous analytical and data entry experience preferred
• Promptly reply to emails
• Ability to read and comprehend instructions and correspondence; ability to write correspondence
• Microsoft Office: Excel and Word advanced proficiency
• Strong Written and Verbal Communication Skills
• Basic Mathematical skills and understanding

Responsibilities

• Understand basic auction production knowledge to ensure accurate inventory handling and execution.
• Use proprietary software to process and manage auction inventory including POs, transfers and invoices.
• Verify coin composition, weight and fineness and catalog items within our standard style.
• Organize vault inventory to optimize space and ensure easy retrieval.
• Maintain records of inventory in proprietary systems and Excel spreadsheets with box numbers and locations.
• Regularly reconcile physical inventory with auction listings.
• Physically organize the vault each day.
• Collaborate with wholesale, consignments, marketing, accounting and other teams.

Skills

Data entry

Analytical skills

Written communication

Verbal communication

Reading comprehension

Time management

Education

Associate degree or equivalent

Tools

Excel

Word

Proprietary inventory software

Job description

Precious Metals Associate will provide support for all aspects of producing the Precious Metals Auction. This employee will be responsible for cataloging the physical material, physically organizing the product in the vaults, and verifying auction lots for accuracy. An ideal candidate will be a natural leader, organized, reliable, willing to learn and must be flexible with scheduling and potential daily or weekend overtime as needed.

Essential Duties And Responsibilities

• Understand basic auction production knowledge to ensure accurate inventory handling and execution.


• Use proprietary software to process and manage auction inventory which may include but not limited to purchase orders, transfers and invoices.


• Verify coin composition, weight and fineness of precious metal items and catalog them within our standard style.


• Organize inventory within the vaults to optimize space utilization and facilitate efficient retrieval. Implement and adhere to systematic labeling or shelving systems to ensure easy identification and access to items for different steps in the auction production process.


• Maintain accurate records of auction inventory in proprietary systems and auction production spreadsheets in Excel, including box numbers, quantities, and location.


• Regularly reconcile to ensure physical inventory matches auction listings.


• Physically organize the vault each day.


• Work collaboratively with colleagues in wholesale, consignments, marketing, accounting, and other departments to achieve company objectives.

Experience And Skills

• Associate degree or equivalent preferred


• Previous analytical and data entry experience preferred


• Promptly reply to emails


• Ability to read and comprehend instructions and correspondence; ability to write correspondence


• Microsoft Office-Excel and Word advanced proficiency required


• Strong Written and Verbal Communication Skills.


• Basic Mathematical skills and understanding

Full-Time | $22.00 - $27.00/hr | On-site - Costa Mesa, CA

Perks & Benefits

• Health, vision, dental, and life insurance


• 401(k) with company match


• Paid vacation & holidays


• Flexible spending and health savings accounts


• Employee Assistance Program


• Room to grow, learn, and make a real impact

Equal Opportunity Employer. Candidates must be authorized to work in U.S. Thorough background check. This is a full-time position. No recruiters.