Precious Metals Auction Inventory Coordinator

Stacks Bowers Galleries; Costa Mesa (CA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

401(k) with match

Paid vacation & holidays

Job summary

Stack's Bowers Galleries is seeking a Precious Metals Associate to support all aspects of producing the Precious Metals Auction. You will catalog physical material, organize vault storage, and verify lots for accuracy.

The role requires leadership, organization, reliability, and flexibility for overtime as needed. Key duties include inventory handling, using proprietary software for PO transfers and invoices, and maintaining records in Excel.

Qualifications

• Associate degree or equivalent preferred.
• Previous analytical and data entry experience preferred.
• Promptly reply to emails.
• Ability to read and comprehend instructions and correspondence; ability to write correspondence.
• Microsoft Office-Excel and Word advanced proficiency required.
• Strong Written and Verbal Communication Skills.
• Basic Mathematical skills and understanding.

Responsibilities

• Understand basic auction production knowledge to ensure accurate inventory handling and execution.
• Use proprietary software to process and manage auction inventory which may include but not limited to purchase orders, transfers and invoices.
• Verify coin composition, weight and fineness of precious metal items and catalog them within our standard style.
• Organize inventory within the vaults to optimize space utilization and facilitate efficient retrieval.
• Maintain accurate records of auction inventory in proprietary systems and auction production spreadsheets in Excel, including box numbers, quantities, and location.
• Regularly reconcile to ensure physical inventory matches auction listings.
• Physically organize the vault each day.
• Work collaboratively with colleagues in wholesale, consignments, marketing, accounting, and other departments to achieve company objectives.

Skills

Data entry

Excel/Word

Written communication

Verbal communication

Reading & writing

Education

Associate degree

Job description

Stack's Bowers Galleries is seeking a Precious Metals Associate to support all aspects of producing the Precious Metals Auction. You will catalog physical material, organize vault storage, and verify lots for accuracy.

The role requires leadership, organization, reliability, and flexibility for overtime as needed. Key duties include inventory handling, using proprietary software for PO transfers and invoices, and maintaining records in Excel.