Preboarding HR Specialist: Seamless Start

Encompass Health; Birmingham (AL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Paid time off

Tuition reimbursement

401(k) with company match

HSA/FSA options

Job summary

Encompass Health is seeking an HR Operations Specialist, Pre-boarding to manage pre-employment activities from offer through first day across multiple hospitals. You will partner with candidates, recruiters, and HR to ensure complete background checks, screenings and onboarding documentation, maintaining a positive candidate experience.

Requires strong attention to detail and the ability to manage multiple priorities in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum 2 years in HR, recruitment coordination, onboarding, or related admin ops.
• Experience coordinating background checks, drug screenings and onboarding.
• Proficient with Microsoft Office and HR tech platforms.
• Healthcare experience preferred.
• Knowledge of employment laws and onboarding compliance.
• Experience using ATS/HRIS/onboarding platforms.

Responsibilities

• Serve as primary contact for candidates from offer to first day.
• Guide candidates through preboarding and provide timely updates.
• Monitor and manage all pre-employment activities for readiness.
• Coordinate drug screenings, background checks, health requirements, and paperwork.
• Review onboarding records for completeness and compliance.
• Identify and resolve issues delaying start dates.
• Communicate with recruiters and HR on status.
• Escalate complex pre-employment issues when needed.
• Maintain records in Human Capital Management systems.
• Ensure compliance with employment laws and company policies.
• Support reporting on preboarding metrics and compliance.
• Assist process improvements for efficiency and candidate satisfaction.
• This position sits at our Home Office in Birmingham, AL.

Skills

HR coordination

Onboarding coordination

Customer service

Attention to detail

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

HRIS/ATS

Job description

Encompass Health is seeking an HR Operations Specialist, Pre-boarding to manage pre-employment activities from offer through first day across multiple hospitals. You will partner with candidates, recruiters, and HR to ensure complete background checks, screenings and onboarding documentation, maintaining a positive candidate experience.

Requires strong attention to detail and the ability to manage multiple priorities in a fast-paced healthcare setting.