Pre-Litigation Legal Assistant — Organized & Client‑Focused

Farah & Farah Personal Injury Lawyers; Orlando (FL); Presencial; USD 38.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) with matching contributions

Health, dental, and vision insurance

Life insurance and disability coverage

Paid time off

Descripción de la vacante

Farah & Farah Personal Injury Lawyers is seeking a Pre-Suit Legal Assistant to support the Pre-Litigation team from intake through demand and resolution. The role demands high organization, attention to detail, and strong communication to ensure efficient case handling and a positive client experience.

In-office, full-time position located at a Farah & Farah office. Responsibilities include managing case documents, medical records, client communications, and scheduling, with opportunities to

Formación

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Experience as a legal assistant or in a similar role, preferably in personal injury law.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational, time management, and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional demeanor and positive attitude.
• Bilingual (Spanish) is a plus.

Responsabilidades

• Case Management Support: Assist case managers and attorneys in gathering and organizing case-related documents, including medical records, police reports, and witness statements.
• Maintain accurate and up-to-date case files, both physical and electronic.
• Prepare correspondence, pleadings, and other legal documents as directed by case managers and attorneys.
• Track deadlines and ensure timely completion of tasks.
• Client Communication: Communicate with clients to provide updates and gather necessary documentation to include phone calls, emails, and in person meetings.
• Answer client inquiries and provide updates on case status.
• Schedule appointments and coordinate communication between clients and case managers/attorneys.
• Maintain a positive and empathetic rapport with clients.
• Medical Records Management: Request, review, and summarize medical records and bills.
• Coordinate with medical providers to obtain additional information or clarification as needed.
• Track medical treatment progress and update case managers/attorneys on any changes.
• Administrative Support: Facilitate the meeting of deadlines by managing multiple schedules and providing timely reminders.
• Attend onsite meetings with clients, case managers, or attorney.
• Open new case files and input data into case management software.
• Managing onsite files
• Maintain calendars, scheduling and coordinating meetings.
• Handle incoming and outgoing mail, deliveries, and faxes.
• Answer phone calls, take messages, and redirect calls as appropriate.
• Maintain and update contact information databases.
• Other: Handle communication with clients, field associates, and vendors by phone, email, and onsite.
• Ensure compliance with all company policies, procedures, and expectations.
• Type and file legal documents and correspondence.
• Provide general administrative support to the pre-litigation team.

Conocimientos

Microsoft Office

Organizational skills

Communication

Multitasking

Bilingual (Spanish)

Educación

High school diploma or equivalent

Associate or bachelor's degree preferred

Herramientas

Word

Excel

Outlook

Descripción del empleo

Farah & Farah Personal Injury Lawyers is seeking a Pre-Suit Legal Assistant to support the Pre-Litigation team from intake through demand and resolution. The role demands high organization, attention to detail, and strong communication to ensure efficient case handling and a positive client experience.

In-office, full-time position located at a Farah & Farah office. Responsibilities include managing case documents, medical records, client communications, and scheduling, with opportunities to