Secretary - Elementary

Perry Township Schools; Indianapolis (IN); On-site; USD 19,000 - 28,000; Full time

Job summary

Perry Township Schools is seeking a Secretary-Elementary to provide clerical, secretarial and administrative assistance at a school site. The role supports school administrators and a broad range of services for students, parents and staff.

It requires handling calendars, records and communications, and coordinating with other clerical staff. Responsibilities include data entry, visitor assistance, mail handling and liaison with external organizations.

Qualifications

• High School Diploma or GED required.
• Previous clerical or secretarial experience preferred.
• Ability to operate standard office equipment and computer software.

Responsibilities

• Composes documents for principal or administrator.
• Maintains calendar of the principal.
• Plans and schedules school events and activities.
• Maintains documents and records for compliance.
• Greet visitors and answer inquiries.
• Answers telephone and provides information.
• Distributes mail and handles correspondence.
• Schedules appointments with students, parents and staff.
• Registers new students and enters enrollment data.
• Serves as liaison with external organizations.
• Trains and coordinates clerical staff.

Job description

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Secretary-Elementary

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions

• Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.

Equipment

Uses standard office equipment such as personal computer, copy machine and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$17.05 per hour.

Work Schedule

7.5 hours per day.

205 days per year.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Education

• High School Diploma or GED

Experience

Previous experience is preferred.

FLSA Status: Non-exempt