Secretary - Elementary

Perry Township School District; United States; On-site; USD 21,000 - 28,000; Full time

Job summary

Perry Township School District is seeking an Office Support Staff/Secretary to provide clerical and administrative assistance at a school site. You will support administrators, manage calendars, schedule events, and assist with enrollment data and communications with students, parents, and staff.

The role requires strong organizational and computer skills, ability to work with a diverse group, and experience with Word, Excel, and Outlook.

Qualifications

• Requires ability to compose documents (notices, correspondence, bulletins, reports) for school administrators.
• Maintains calendar and coordinates scheduling of events and meetings.
• Receives visitors, answers calls, and assists with inquiries.
• Registers new students and maintains enrollment data in the system.
• Proficient with Word, Excel, PowerPoint, Outlook and Internet applications.

Responsibilities

• Compose notices, correspondence, bulletins, and reports for school administrators.
• Maintain principal calendar and coordinate scheduling of appointments and events.
• Assist in planning school events and manage calendars for student activities.
• Maintain records and files for reference and compliance.
• Greet visitors and assist with inquiries and directions.
• Answer phones and provide information to callers.
• Distribute mail and manage incoming/outgoing mail.
• Schedule appointments with students, parents, and staff.
• Enter enrollment and student data into the computer system.
• Coordinate with outside organizations to schedule deliveries or services.
• Supervise and coordinate work of other clerical staff as needed.

Skills

Clerical skills

Calendar management

Communication

Data entry

PC proficiency

Visitor handling

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Internet skills

Job description

• Position Type: Office Support Staff/ Secretary
• Date Posted: 11/12/2026

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions

• Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.

Equipment

Uses standard office equipment such as personal computer, copy machine and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$17.05 per hour.

Work Schedule

• 7.5 hours per day.
• 205 days per year.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Education

• High School Diploma or GED

Experience

Previous experience is preferred.

FLSA Status

Non-exempt