Pre-Employment Compliance Coordinator (Hybrid)

USIC; Indianapolis (IN); Hybrid; USD 25,000 - 36,000; Full time

Job summary

USIC in Indianapolis offers an hourly, hybrid position coordinating pre-employment background checks and drug testing. You will monitor reports, verify PII, coordinate with candidates, and maintain accurate records in Workday while ensuring compliance with laws and timelines.

The role emphasizes attention to detail, strong organization, and clear communication with candidates and internal teams across a fast-paced environment.

Qualifications

• Bachelor's degree preferred in HR, business administration, or related field.
• 1–3 years of HR, talent acquisition, or pre-employment screening coordination preferred.
• Working knowledge of employment laws, drug testing regs, and background check best practices preferred.
• Experience using Workday (HRIS) is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail with organizational and time management skills; handle high volume of tasks with confidentiality.
• Proficient with Microsoft Office Suite.

Responsibilities

• Monitor shared inbox for incoming background check reports and review within 48 hours.
• Review background checks and drug tests for discrepancies or compliance issues.
• Correspond with candidates to request additional information and documentation as needed.
• Verify personally identifiable information (PII) for accuracy and completeness.
• Maintain records in shared tracking spreadsheets and in Workday.
• Initiate and process additional background check screening packages as needed.
• Assist with rescheduling and troubleshooting drug screens as needed.
• Escalate issues when necessary.
• Collaborate with Talent Acquisition on updates or concerns regarding delayed screenings.
• Generate reports and manage data within Workday.
• Ensure adherence to employment laws related to pre-employment checks and tests.
• Provide other support to the pre-employment screening team.

Skills

Background Checks

HR Coordination

MS Office

Time Management

Communication

Education

Bachelor's degree in HR or related field

Tools

Workday

Job description

USIC in Indianapolis offers an hourly, hybrid position coordinating pre-employment background checks and drug testing. You will monitor reports, verify PII, coordinate with candidates, and maintain accurate records in Workday while ensuring compliance with laws and timelines.

The role emphasizes attention to detail, strong organization, and clear communication with candidates and internal teams across a fast-paced environment.