Pre-Construction Admin: Budget, Contracts & Docs Specialist

MaxTech, Inc.; La Vergne (TN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Growth opportunities

Job summary

Structis Construction Solutions Group is seeking a Pre-Construction Administrator for the Southeast Region. The role will support budgeting for multifamily, commercial and residential projects and coordinate with clients, vendors and internal teams.

You will prepare contracts, manage documentation, assist with budget tracking and scheduling, and ensure safety and policy compliance. A proactive, detail-minded professional will thrive in our collaborative environment.

Qualifications

• 2–4 years of construction administration or related experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Familiarity with Microsoft Office; CMS software a plus (will train).

Responsibilities

• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders.
• Maintain organized project documentation including drawings, specifications, RFIs, and submittals.
• Assist with budget tracking, invoicing, and billing coordination with accounting.
• Schedule and coordinate project meetings; prepare minutes and distribute relevant project information.
• Communicate with clients, vendors, subcontractors for documentation, updates, and approvals.
• Ensure compliance with company policies, contract requirements, and safety regulations.
• Assist in preparing reports and presentations for internal and client meetings.

Skills

Project coordination

Organizational skills

Communication

MS Office

Construction software

Attention to detail

Budget/contract review

Team collaboration

Tools

Microsoft Office Suite

Job description

Structis Construction Solutions Group is seeking a Pre-Construction Administrator for the Southeast Region. The role will support budgeting for multifamily, commercial and residential projects and coordinate with clients, vendors and internal teams.

You will prepare contracts, manage documentation, assist with budget tracking and scheduling, and ensure safety and policy compliance. A proactive, detail-minded professional will thrive in our collaborative environment.