Pre-Construction Administrator: Budgets, Contracts & Coordination

MaxTech, Inc.; Sandhill (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive starting salary

Benefits and growth opportunities

Professional development

Total compensation package

Job summary

Structis Construction Solutions Group is seeking a Pre-Construction Administrator for the Southeast Region. The role supports budget prep for multifamily, commercial and residential projects, handling contracts, subcontracts, change orders, and POs.

You will maintain project docs, assist with budgets and billing coordination, and schedule key meetings while liaising with clients, vendors, and subcontractors to obtain updates and approvals. Safety and policy compliance are essential.

Qualifications

• 2–4 years of experience in construction administration, project coordination, or related roles.
• Strong organizational and multitasking skills to manage multiple projects and deadlines.
• Excellent written and verbal communication skills for coordinating with internal teams and external partners.
• Familiarity with Microsoft Office; construction management software is a plus and training will be provided.
• High level of accuracy in document management, data entry, and financial tracking.
• Ability to review contracts, budgets, and schedules for inconsistencies or potential issues.
• Strong interpersonal skills to work with sales, project managers, field staff, and clients.

Responsibilities

• Prepare, process, and track contracts, subcontracts, change orders, and purchase orders.
• Maintain organized project documentation, including drawings, specifications, RFIs, and submittals.
• Assist with budget tracking, invoice processing, and coordination of billing with accounting departments.
• Schedule and coordinate project meetings, prepare meeting minutes, and distribute relevant project information.
• Communicate with clients, vendors, and subcontractors to obtain documentation, updates, and approvals.
• Ensure compliance with company policies, contract requirements, and safety regulations.
• Assist in preparing reports and presentations for internal and client meetings.

Skills

Experience

Organization

Communication

Technical Proficiency

Attention to Detail

Analytical Skills

Team Collaboration

Tools

Microsoft Office Suite

Construction management software

Job description

Structis Construction Solutions Group is seeking a Pre-Construction Administrator for the Southeast Region. The role supports budget prep for multifamily, commercial and residential projects, handling contracts, subcontracts, change orders, and POs.

You will maintain project docs, assist with budgets and billing coordination, and schedule key meetings while liaising with clients, vendors, and subcontractors to obtain updates and approvals. Safety and policy compliance are essential.