Pre-Bid Coordinator

VFP; Roanoke (VA); On-site; USD 45,000 - 53,000; Full time

Job summary

VFP in Roanoke, VA is seeking an entry-level bids/proposals assistant to support the estimating team. You will review customer specifications and drawings, gather pricing, and prepare vendor quotes to aid bidding efforts.

The role requires the ability to multi-task, meet deadlines, and coordinate with engineering and sales to ensure quotes align with codes and requirements. on-site at HQ.

Qualifications

• Four-year bachelor’s degree preferred or must have a minimum high school diploma, GED, vocational (trades) or associate degree.
• Four years' experience in administrative work or equivalent preferred.
• Excellent written and organizational skills.
• Ability to multi-task and manage workload to meet customer mandated deadlines.
• Knowledge of construction and/or power distribution preferred.

Responsibilities

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost using tables and data and obtaining quotations from suppliers/subcontractors.
• Checks and confirms that customer specifications and drawings align with vendors' returned quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering to determine compliance with state building codes prior to estimation.
• Interacts with sales team as needed to resolve discrepancies during the review process.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other necessary duties as assigned by Bids and Proposals Manager.

Skills

Multitasking

Time management

Organizational skills

Written communication

Attention to detail

Construction knowledge

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Worldox

MS Office

ERP software

Job description

Job Details

Job Location: HQ - Roanoke, VA 24018

Salary Range: $21.85 - $25.30 Hourly

Job Purpose

Serves in an entry-level role reviewing/interpreting customer-provided specifications and drawings, collecting pricing, recording in VFP systems, and preparing vendor quotes. This position aids the estimating team in bidding new business and requires the ability to handle multiple tasks to meet customer-mandated time schedules.

Essential Duties & Responsibilities

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost. This is accomplished using tables and data established within the department and obtaining quotations from suppliers and/or subcontractors.
• Checks and confirms that customer specifications and drawings align with vendors' returned quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering as necessary to determine compliance with state building codes prior to estimation.
• Interacts with sales team as needed to resolve discrepancies during the review process.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other necessary duties as assigned by Bids and Proposals Manager.

Qualifications - Education

• Four-year bachelor's (BA) degree from accredited college or university preferred or must have a minimum high school diploma, GED, vocational (trades) or associate degree.
• Four years' experience in administrative work or equivalent preferred.

Qualifications: Experience, Competencies and Education

• Excellent written and organizational skills.
• Ability to multi-task and manage workload to meet customer mandated deadlines.
• Ability to coordinate a high level of activity under a variety of conditions and constraints.
• Knowledge of construction and/or power distribution preferred.