Pre-Bid Coordinator

VFP, Inc.; Roanoke (AL); On-site; USD 30,000 - 35,000; Full time

Job summary

VFP, Inc. in Roanoke, VA is seeking an entry-level Bids and Proposals Assistant to review customer specifications, collect pricing, and prepare vendor quotes. You will support the estimating team to bid new business and juggle multiple tasks to meet deadlines.

The role requires a four-year degree preferred or a strong high school/ GED background, with excellent written and organizational skills and the ability to multi-task under varying constraints.

Qualifications

• Four-year bachelor's degree preferred or high school diploma/GED with experience.
• Excellent written and organizational skills.
• Ability to multi-task and meet deadlines.
• Knowledge of construction and/or power distribution preferred.

Responsibilities

• Assists in bids and proposals to estimate costs and prepares vendor quotes.
• Determines material quantities for total job cost.
• Obtains quotations from suppliers/subcontractors.
• Checks that customer specs and drawings align with quotes.
• Creates pre-bid folders and verifies quotes for submittal.
• Coordinates with engineering to ensure code compliance for estimation.
• Interacts with sales to resolve discrepancies during review.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other duties as assigned by Bids and Proposals Manager.

Skills

Written communication

Organizational skills

Multitasking

Time management

Education

Bachelor's degree or higher preferred

High school diploma/GED acceptable

Job description

Job Details

Job Location: HQ - Roanoke, VA 24018

Salary Range: $21.85 - $25.30 Hourly

JOB PURPOSE

Serves in an entry-level role reviewing/interpreting customer-provided specifications and drawings, collecting pricing, recording in VFP systems, and preparing vendor quotes. This position aids the estimating team in bidding new business and requires the ability to handle multiple tasks to meet customer-mandated time schedules.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost.
• This is accomplished using tables and data established within the department and obtaining quotations from suppliers and/or subcontractors.
• Checks and confirms that customer specifications and drawings align with vendors' returned quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering as necessary to determine compliance with state building codes prior to estimation.
• Interacts with sales team as needed to resolve discrepancies during the review process.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other necessary duties as assigned by Bids and Proposals Manager.

Qualifications

EDUCATION: Four-year bachelor's (BA) degree from accredited college or university preferred or must have a minimum high school diploma, GED, vocational (trades) or associate degree. Four years' experience in administrative work or equivalent preferred.

QUALIFICATIONS: Experience, Competencies and Education

• Excellent written and organizational skills.
• Ability to multi-task and manage workload to meet customer mandated deadlines.
• Ability to coordinate a high level of activity under a variety of conditions and constraints.
• Knowledge of construction and/or power distribution preferred.