Pre-Bid Coordinator

Vfp-Inc; Cave Spring (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Vfp-Inc in the United States is seeking an entry-level Bids & Proposals support role that reviews customer specifications and drawings, collects pricing, and prepares vendor quotes. You will aid the estimating team to bid new business and handle multiple tasks to meet customer deadlines.

The position requires a Four-year BA preferred or a minimum high school diploma/ GED, with experience in administrative work; knowledge of construction or power distribution is a plus.

Qualifications

• Bachelor's degree preferred or minimum high school diploma/ GED/ trade/ associate degree.
• Four years’ experience in administrative work or equivalent preferred.

Responsibilities

• Assist bids and proposals to estimate costs and prepare vendor quotes.
• Determine material quantities for total job cost using department data.
• Verify customer specs and drawings align with vendor quotes.
• Create pre-bid folders and verify quote accuracy before submittal in Worldox.
• Coordinate with engineering to ensure compliance with state codes.
• Interacts with sales to resolve discrepancies during review process.
• Maintain adherence to policies and safety standards.
• Perform other duties as assigned by Bids and Proposals Manager.

Skills

Written communication

Organization

Multi-tasking

Deadline awareness

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Worldox

Job description

JOB PURPOSE:Serves in an entry-level role reviewing/interpreting customer-provided specifications and drawings, collecting pricing, recording in VFP systems, and preparing vendor quotes. This position aids the estimating team in bidding new business and requires the ability to handle multiple tasks to meet customer-mandated time schedules.ESSENTIAL DUTIES & RESPONSIBILITIES:Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.Determines material quantities required for total job cost. This is accomplished using tables and data established within the department and obtaining quotations from suppliers and/or subcontractors.Checks and confirms that customer specifications and drawings align with vendors’ returned quotes.Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.Coordinates with engineering as necessary to determine compliance with state building codes prior to estimation.Interacts with sales team as needed to resolve discrepancies during the review process.Maintains adherence to company policies and safety standards.Interacts with management, marketing, production, and engineering as required.Performs other necessary duties as assigned by Bids and Proposals Manager.EDUCATION:Four-year bachelor's (BA) degree from accredited college or university preferred or must have a minimum high school diploma, GED, vocational (trades) or associate degree.Four years’ experience in administrative work or equivalent preferred.QUALIFICATIONS: Experience, Competencies and EducationExcellent written and organizational skills.Ability to multi-task and manage workload to meet customer mandated deadlines.Ability to coordinate a high level of activity under a variety of conditions and constraints.Knowledge of construction and/or power distribution preferred.