Pre-Audit Clerk II

State-of-Hawai; Hawaii; On-site; USD 40,000 - 47,000; Full time

Job summary

Hawaii Correctional Industries (HCI) within the State of Hawaii's Department of Corrections and Rehabilitation seeks a Pre-Aclerk II in Kailua, Oahu at the Women’s Community Correctional Center. The role handles invoices, payroll documents, and fiscal records to ensure compliance and accurate accounting.

Responsibilities include processing vouchers, purchase orders, contracts, and travel claims; preparing financial summaries; and supporting audits.

Qualifications

• Minimum education: high school diploma or GED.
• 1 year of responsible clerical work experience showing arithmetic skills and ability to follow written/oral instructions.
• 1 year of clerical work involving payroll records, vouchers, invoices, statements, purchase orders, or related fiscal documents.

Responsibilities

• Examine, verify, and process invoices, vouchers, purchase orders, contracts, travel claims, accounts payable/receivable, deposits, payroll records, timesheets, and leave records.
• Ensure expenditures are charged to correct appropriations and accounting codes; reconcile records and maintain audit trails.
• Prepare reports, spreadsheets, and financial summaries; assist with budget monitoring and fiscal reporting; advise staff on fiscal procedures and procurement.
• Assist with internal and external audits and respond to requests for financial documentation.

Skills

Clerical work

Arithmetic

Reading instructions

Communication

Education

High school diploma or GED

Job description

This posting is for the State of Hawaii, Department of Corrections and Rehabilitation, Hawaii Correctional Industries.

The position is located in Kailua, Oahu: Women's Community Correctional Center

Salary: up to $3,900.00 per month (Full Time, Exempt)

Hawaii Correctional Industries (HCI) is a self-sustaining division within the Department of Corrections and Rehabilitation that provides meaningful work opportunities, vocational training, and industry-recognized skills to incarcerated individuals.

If you have any questions regarding this Non-Civil Service Full Time Exempt position, please email: [e-mail]

The Pre-Aclerk II position is responsible for examining, verifying, and processing financial transactions, payroll documents, invoices, purchase orders, contracts, and other fiscal records to ensure compliance with applicable laws, regulations, policies, and procedures.

Major responsibilities include examining and processing invoices, vouchers, purchase orders, contracts, travel claims, accounts payable and receivable, deposits, reimbursements, payroll records, timesheets, leave records, and other fiscal transactions for completeness, accuracy, legality, and compliance with applicable laws, rules, policies, procurement requirements, collective bargaining agreements, and fiscal procedures. The position verifies the availability of funds, ensures expenditures are charged to the appropriate appropriations and accounting codes, reconciles financial records, researches discrepancies, and maintains accurate fiscal files, supporting documentation, and audit trails.

The position also prepares reports, correspondence, spreadsheets, and financial summaries; assists management with budget monitoring, expenditure tracking, and fiscal reporting; and provides guidance to staff regarding fiscal procedures, procurement processes, documentation, and payment requirements. Duties also includes assisting with internal and external audits, responding to requests for financial documentation, and performing other related fiscal and administrative duties as assigned.

Education: Graduation from high school or possession of a GED

General Experience: One (1) year of responsible clerical work experience which demonstrated knowledge of arithmetic and required the ability to read and understand oral and written instructions, communicate effectively, and perform arithmetic computations

Specialized Experience: One (1) year of responsible clerical work experience involving the preparation and processing of payroll records, vouchers, invoices, statements, purchase orders, fiscal records, or related accounting documents.

This position is exempt from the State Civil Service Law and is considered temporary in nature. Employment is at will and may be terminated at the discretion of the Department of Corrections and Rehabilitation in accordance with applicable laws and policies.

Who May Apply

Applicants must meet the minimum qualification requirements and be legally authorized to work in the United States at the time of appointment.