PRE AUDIT CLERK III - OAHU

State of Hawai'i; Hawaii; On-site; USD 47,000 - 60,000; Full time

Job summary

The State of Hawai'i, Department of Accounting & General Services in Downtown, seeks a Pre-Audit Clerk III to supervise and perform pre-auditing work on payroll and voucher documents in the central agency. You will ensure compliance with applicable laws and internal controls and support a centralized accounting function.

The successful candidate will apply arithmetic skills, read and follow instructions, and communicate clearly in writing and orally; familiarity with payroll processes and

Qualifications

• Legal authorization to work in the United States
• Two years of responsible clerical work experience in payroll/documents processing or vouchers/invoices
• Two years of progressive pre-audit experience examining payroll documents and vouchers for completeness, accuracy, legality and propriety
• Supervisory aptitude demonstrated through leadership or supervision-related training or assignments
• Substitutions allowed as described in Minimum Qualification Requirements

Responsibilities

• Supervises and participates in the full range of pre-auditing work in the State's central agency; examines contracts prior to certification of funds by the comptroller; reviews and controls EDWorks input and output data; and may supervise clerical pre-auditing in a large department.
• Performs related duties as assigned and ensures compliance with federal, state, and departmental laws, regulations, rules, and policies.

Skills

Clerical experience

Arithmetic

Oral communication

Written communication

Job description

Recruitment Number 25-0135

The immediate vacancy is with the Department of Accounting & General Services in Downtown.

Salary: $4,221 - $5,338 per month (SR-15, Step C to I)

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Supervises and participates in performing the full range of pre-auditing work in the State's central agency; examines all contracts prior to certification of funds by the comptroller; reviews and controls Electronic Data Processing input and output data; or supervises the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures; and perform other related duties as assigned.

To qualify, you must meet all of the following requirements:

• Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Specialized Experience: Two years of responsible clerical work experience in the preparation and processing of payroll documents/forms and/or in the preparation and processing of vouchers, invoices and statements. Such experience must have demonstrated knowledge of arithmetic and required the ability to read, understand and follow oral and written instructions; communicate orally and in writing; and make arithmetic computations.
• Pre-Audit Experience: Two years of progressively responsible work experience which involved the examination and verification of payroll documents/forms, invoices, vouchers, statements and other request for payment for completeness, accuracy, legality, and propriety.
• Supervisory Aptitude: For the Pre-Audit Clerk III level, supervisory aptitude rather than actual supervisory experience may be accepted. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs).

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The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.