Practice Assistant - Litigation

Buchanan Ingersoll-Rooney; Tampa (FL); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work schedules

Generous Paid Time Off

Paid Holidays

Wellness program

Caregiving assistance

LinkedIn Learning access

Medical, Dental, Vision insurance

401K Program

Retirement Savings Program

Job summary

Buchanan Ingersoll & Rooney is seeking an experienced Litigation Practice Assistant in Tampa, FL to support three or more shareholding attorneys in the Litigation Section. The role focuses on calendar management, filing, and conflict checks, with an emphasis on accuracy and timely, professional communication.

Hybrid schedules are available, reflecting the firm's flexible approach. Applicants should have 5+ years in a litigation support role, appellate experience a plus, and proven accuracy in

Qualifications

• The candidate should have at least 5 years of experience as a Legal Assistant or Paralegal in a Litigation group.
• Experience with electronic filing in state and federal courts is required.
• Appellate experience is a plus.

Responsibilities

• Achieve the highest level of administrative support for three or more Shareholder level attorneys.
• Maximize attorney time by managing schedules, calendaring, tracking deadlines, setting depositions and hearings, coordinating travel arrangements, and preparing and submitting expense reports.
• Ensure accuracy in formatting, drafting, proofreading, and editing of time-sensitive, confidential documents.
• Contribute to client support by running conflicts checks, preparing engagement letters, opening new client matters, maintaining files, and preparing filings for federal and state courts.
• Manage projects and deadlines, collaborate with team members, and use organization and time management to satisfy client needs and contribute to firm success.

Skills

Attention to detail

Time management

Written and verbal communication

Team collaboration

Education

High school diploma or equivalent

5+ years of litigation support experience (paralegal/legal assistant)

Job description

Litigation Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for an experienced Practice Assistant in our Tampa, FL location to assist our attorneys in the Litigation Section.

Hybrid schedules available for this role!

In this position, you will seek to

• Achieve the highest level of administrative support for three or more Shareholder level attorneys.
• Maximize attorney time by managing schedules, calendaring, tracking deadlines, setting depositions and hearings, coordinating travel arrangements, and preparing and submitting expense reports.
• Ensure accuracy in the formatting, drafting, proofing, and editing of time-sensitive and confidential documentation.
• Contribute to client support by running conflicts checks, preparing engagement letters, opening new client matter, maintaining paper and electronic files, and preparing and submitting filings for federal and state courts.
• Grow your already vast skills as a legal support professional by managing projects and deadlines, collaborating with team members, and using your organization and time management skills to satisfy client needs and lead the Firm to success!

Successful candidates will have

• The drive and determination to learn new skills and perfect current skillset in a fast-paced, ever-changing environment.
• The ability to own individual tasks as well as collaborate well in a team environment.
• High attention to detail and strong time management skills to produce quality work product while keeping yourself and team members on task to meet deadlines.
• Excellent written and verbal communication skills and professional conduct with colleagues, clients, and vendors.
• Appellate experience is a plus.
• Experience with electronic filing in both state and federal court, required.
• Knowledge of appellate and trial deadlines.
• A high school diploma or equivalent.
• Five (5) or more years of experience as a Legal Assistant or Paralegal in a Litigation group.

Why should you work at Buchanan?

Our Firm offers outstanding benefits that include:

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program

We are an Equal Opportunity Employer.