Trust & Estate Legal assistant

Confidential; Coral Gables (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid Fridays

Comprehensive benefits

Work-life balance

Job summary

Our client, Confidential, a well-established Florida law firm, seeks an experienced Litigation Legal Assistant/Paralegal to join its collaborative, fast-paced team. This role supports attorneys and paralegals, handles depositions, hearings, and trial preparation, and coordinates complex calendars.

The hybrid schedule includes remote work every Friday, with outstanding benefits, work-life balance, and opportunities for long-term growth in a supportive culture.

Qualifications

• 2–3+ years of litigation legal assistant experience in a law firm.
• Strong understanding of the litigation process from inception through trial.
• Knowledge of the Florida Rules of Civil Procedure and Federal Rules of Civil Procedure.
• Experience with Florida E-Filing Portal and Federal CM/ECF electronic filing systems.
• Trial preparation experience is strongly preferred.
• Excellent organizational, communication, and time management skills.
• Ability to work independently while also contributing as part of a team.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Adobe Acrobat).
• Experience with litigation case management and document management software such as Litify and iManage is preferred.

Responsibilities

• Provide day-to-day administrative and litigation support to attorneys and paralegals.
• Prepare for depositions, mediations, hearings, trials, conferences, and other litigation events.
• Coordinate and schedule hearings, depositions, mediations, meetings, and other case-related deadlines.
• Maintain complex attorney calendars and monitor litigation deadlines.
• Prepare, organize, and maintain electronic and physical case files.
• Compile, organize, and manage records, exhibits, pleadings, and litigation documents.
• Prepare trial notebooks, binders, exhibits, and supporting materials.
• Draft and revise routine legal correspondence and legal documents.
• File pleadings and other documents electronically through the Florida E-Portal and Federal CM/ECF systems.
• Update case management systems and maintain accurate case status information.
• Communicate professionally with clients, courts, opposing counsel, and vendors.
• Assist with additional administrative and litigation support as needed.

Skills

Litigation experience

Organization

Communication

Time management

Independent worker

Tools

Litify

iManage

CM/ECF

Microsoft Office

Job description

Schedule: Full-time | Hybrid (Remote on Fridays)

Our client, a well-established and highly respected law firm, is seeking an experienced Litigation Legal Assistant/Paralegal to join its collaborative and fast-paced team. This is an excellent opportunity for a motivated legal professional who thrives in a busy litigation environment and enjoys working alongside experienced attorneys and paralegals. The firm offers outstanding benefits, exceptional work-life balance, and a supportive culture with opportunities for long-term growth.

Responsibilities

• Provide day-to-day administrative and litigation support to attorneys and paralegals.
• Prepare for depositions, mediations, hearings, trials, conferences, and other litigation events.
• Coordinate and schedule hearings, depositions, mediations, meetings, and other case-related deadlines.
• Maintain complex attorney calendars and monitor litigation deadlines.
• Prepare, organize, and maintain electronic and physical case files.
• Compile, organize, and manage records, exhibits, pleadings, and litigation documents.
• Prepare trial notebooks, binders, exhibits, and supporting materials.
• Draft and revise routine legal correspondence and legal documents.
• File pleadings and other documents electronically through the Florida E-Portal and Federal CM/ECF systems.
• Update case management systems and maintain accurate case status information.
• Communicate professionally with clients, courts, opposing counsel, and vendors.
• Assist with additional administrative and litigation support as needed.

Qualifications

• 2–3+ years of litigation legal assistant experience in a law firm.
• Strong understanding of the litigation process from inception through trial.
• Knowledge of the Florida Rules of Civil Procedure and Federal Rules of Civil Procedure.
• Experience with Florida E-Filing Portal and Federal CM/ECF electronic filing systems.
• Trial preparation experience is strongly preferred.
• Excellent organizational, communication, and time management skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong attention to detail with excellent proofreading skills.
• Ability to work independently while also contributing as part of a team.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Adobe Acrobat).
• Experience with litigation case management and document management software such as Litify and iManage is preferred.

What Our Client Offers

• Hybrid schedule with remote work every Friday
• Competitive compensation
• Comprehensive medical, dental, vision, life, disability, and long-term care insurance
• 401(k) with employer benefits
• Professional, team-oriented culture
• Stability with an established and growing law firm
• Opportunities for career development and advancement
• Outstanding support staff and modern technology
• Excellent work-life balance and a positive office environment