Litigation Practice Assistant — Hybrid Scheduling & Admin

Buchanan Ingersoll & Rooney PC; Tampa (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedules

Generous Paid Time Off

Paid Holidays

WorkWell wellness program

Caregiving assistance

Emergency assistance fund

Full access to LinkedIn Learning

Medical, Dental, Vision insurance

401K Program

Retirement Savings Program

Job summary

Buchanan Ingersoll & Rooney PC is seeking a Litigation Practice Assistant for our Tampa, FL location. In this role, you will provide administrative support to our attorneys in the Litigation Section, managing schedules, deadlines, and documentation.

Candidates should have a high school diploma, at least 5 years of experience in a legal setting, and strong communication skills. Our firm offers hybrid work schedules and outstanding benefits including generous paid time off and wellness programs.

Qualifications

• 5+ years of experience as a Legal Assistant or Paralegal in a Litigation group.
• Experience with electronic filing in both state and federal court required.
• Knowledge of appellate and trial deadlines.

Responsibilities

• Provide administrative support for Shareholder level attorneys.
• Manage attorney schedules and deadlines effectively.
• Ensure accuracy in legal documentation.
• Contribute to client support through various tasks.
• Collaborate with team members to meet client needs.

Skills

Attention to detail

Time management

Verbal communication skills

Written communication skills

Ability to collaborate in a team

Legal documentation proficiency

Education

High school diploma or equivalent

Tools

Legal filing systems

Calendar management tools

Job description

Litigation Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

Litigation Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for an experienced Practice Assistant in our Tampa, FL location to assist our attorneys in the Litigation Section.

Hybrid schedules available for this role!

In this position, you will seek to

• Achieve the highest level of administrative support for three or more Shareholder level attorneys.
• Maximize attorney time by managing schedules, calendaring, tracking deadlines, setting depositions and hearings, coordinating travel arrangements, and preparing and submitting expense reports.
• Ensure accuracy in the formatting, drafting, proofing, and editing of time-sensitive and confidential documentation.
• Contribute to client support by running conflicts checks, preparing engagement letters, opening new client matter, maintaining paper and electronic files, and preparing and submitting filings for federal and state courts.
• Grow your already vast skills as a legal support professional by managing projects and deadlines, collaborating with team members, and using your organization and time management skills to satisfy client needs and lead the Firm to success!
  
  
  

Successful candidates will have

• The drive and determination to learn new skills and perfect current skillset in a fast-paced, ever-changing environment.
• The ability to own individual tasks as well as collaborate well in a team environment.
• High attention to detail and strong time management skills to produce quality work product while keeping yourself and team members on task to meet deadlines.
• Excellent written and verbal communication skills and professional conduct with colleagues, clients, and vendors.
• Appellate experience is a plus.
• Experience with electronic filing in both state and federal court, required.
• Knowledge of appellate and trial deadlines.
• A high school diploma or equivalent.
• Five (5) or more years of experience as a Legal Assistant or Paralegal in a Litigation group.
  
  
  

Why should you work at Buchanan?

Our Firm Offers Outstanding Benefits That Include

• Hybrid work schedules
• Generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care!)
• Access to our Firm-wide emergency assistance fund
• Free full access to LinkedIn Learning
• Insurance – Medical, Dental, Vision
• 401K Program
• Retirement Savings Program
  
  
  

We are an Equal Opportunity Employer.