Legal Practice Assistant

Maynard Nexsen; Birmingham (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Maynard Nexsen in Birmingham, AL is seeking a legal secretary to provide comprehensive secretarial and administrative support for the Practice Group. You will handle drafting and filing of legal documents, calendar management, and client correspondence.

Responsibilities include trial support, e-filing, maintaining files, and coordinating with other staff. Strong Microsoft Office skills, attention to detail, and discretion are essential for success in this role.

Qualifications

• High School diploma required.
• Prior litigation experience preferred.
• Associate's degree preferred.
• Paralegal Certificate preferred.
• PACER experience preferred.

Responsibilities

• Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers.
• Provide trial support.
• Formatting briefs, pleadings and other legal documents.
• Keeping track of attorney time records and billing.
• Filing legal documents (e-filing skills are required).
• Transcribing dictation.
• Corresponding with clients.
• Maintaining calendars.
• Open new files and client matters.
• Request conflict of interest checks.
• Maintain all client and general files.
• Maintain client contact when appropriate.
• Work closely with other administrative support staff (conflicts, records, office services, etc.).
• Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Proof read documents.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

Communication skills

Confidentiality

Time management

Attention to detail

Adaptability

Education

High School diploma

Associate's degree preferred

Paralegal Certificate preferred

Tools

Microsoft Word

Excel

Outlook

e-filing

PACER

Job description

Description

Summary

Responsible for providing legal secretarial and administrative support for the Practice Group.

Essential Job Functions

• Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
• Provide trial support
• Formatting briefs, pleadings and other legal documents
• Keeping track of attorney time records and billing
• Filing legal documents (e-filling skills are required)
• Transcribing dictation
• Corresponding with clients
• Maintaining calendars
• Open new files and client matters
• Request conflict of interest checks
• Maintain all client and general files
• Maintain client contact when appropriate
• Work closely with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Proof read documents

Necessary Knowledge, Skills and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Experience formatting legal documents
• Creating Tables of Authority in Microsoft Office

Educational and Experience Requirements

• High School diploma required
• Prior litigation experience required
• Associate's degree preferred
• Paralegal Certificate preferred
• PACER expereince prefered

Work Environment and Physical Demands

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.