Litigation Legal Assistant - Chicago, IL

Beacon Hill; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill is seeking a Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment.

The role requires initiative, professionalism, and the ability to manage multiple priorities with strict confidentiality. Responsibilities span pleadings, discovery, document drafting, calendar management, and billing coordination within a collaborative team.

Qualifications

• Bachelor's degree preferred.
• Minimum of 5 years of legal administrative or executive assistant experience within a litigation practice.
• Strong understanding of litigation procedures, court rules, calendaring requirements, and electronic court filing systems.

Responsibilities

• Provide high-level administrative and legal support to attorneys across practice groups.
• Assist attorneys throughout all phases of litigation, including pleadings, discovery, motion practice, trial preparation, and post-trial activities.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, motions, subpoenas, deposition notices, affidavits, discovery requests and responses, and other related materials.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate and support pre-trial and trial preparation, including exhibits and deposition logistics.
• Maintain and organize physical and electronic case files.
• Monitor court deadlines and docket activity to ensure timely filings and case management.
• Manage attorney calendars, schedule meetings and travel arrangements.
• Handle high-volume communications with clients, courts, and internal stakeholders.
• Collaborate with legal support team to ensure workflow coverage and efficiency.
• Assist with general administrative functions and time/billing related activities.
• Coordinate with finance regarding billing and client matters.

Skills

Litigation support

Executive-level organization

Time management

Communication skills

Discretion and confidentiality

Microsoft Office suite

Education

Bachelor's degree preferred

Tools

Electronic court filing systems

Job description

Position Summary
A highly regarded national law firm is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys within a fast-paced legal environment. This individual will serve as a key member of the legal support team, demonstrating exceptional organizational skills, sound judgment, professionalism, and the ability to manage multiple priorities while maintaining strict confidentiality.

The ideal candidate thrives in a deadline-driven setting, takes initiative with minimal supervision, and collaborates effectively with attorneys, clients, and colleagues across the organization.

Key Responsibilities

• Provide high-level administrative and legal support to attorneys and legal professionals across various practice groups.
• Assist attorneys throughout all phases of litigation, including pleadings, discovery, motion practice, trial preparation, and post-trial activities.
• Draft, revise, proofread, and format legal documents, correspondence, agreements, motions, subpoenas, deposition notices, affidavits, discovery requests and responses, and other related materials.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate and support pre-trial and trial preparation, including organizing exhibits, preparing witness materials, and assisting with deposition logistics.
• Maintain, organize, and update physical and electronic case files.
• Monitor court deadlines, docket activity, and litigation calendars to ensure timely filings and case management.
• Manage attorney calendars, schedule meetings and conference calls, and coordinate travel arrangements and itineraries.
• Handle high-volume communications, including phone calls, emails, and message distribution.
• Serve as a professional point of contact for clients, courts, opposing counsel, and internal stakeholders.
• Collaborate with legal support team members to ensure seamless coverage and workflow management.
• Assist with general administrative functions, including document management, filing, copying, scanning, and other office support tasks.
• Prepare expense reports, process reimbursements, and assist with time entry and billing-related activities.
• Coordinate with finance and administrative teams regarding billing, client matters, and reporting requirements.
• Prepare presentation materials, reports, client communications, and other business documents.
• Maintain the highest level of discretion when handling confidential and sensitive information.
• Support special projects and additional responsibilities as assigned.

Qualifications

• Bachelor's degree preferred.
• Minimum of 5 years of legal administrative or executive assistant experience within a litigation practice.
• Strong understanding of litigation procedures, court rules, calendaring requirements, and electronic court filing systems.
• Experience supporting multiple attorneys in a fast-paced law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong technical aptitude and ability to quickly learn new software applications and legal technology platforms.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to manage competing priorities and adapt to changing deadlines.
• Excellent written and verbal communication skills.
• Proven ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and a proactive, client-service-oriented mindset.
• Ability to work effectively both independently and as part of a collaborative team.
• Flexibility to work additional hours when business needs require.

Desired Attributes

• Professional demeanor and strong interpersonal skills.
• Self-motivated with excellent follow-through and accountability.
• Ability to remain calm and effective under pressure.
• Commitment to delivering outstanding service to attorneys, clients, and colleagues.
• Strong sense of ownership, initiative, and reliability.

This opportunity offers the chance to support a dynamic legal team while contributing to a collaborative and professional workplace dedicated to excellence in client service.

*Only qualified candidates will be contacted.*

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)