Practice Administrator

WASHINGTON ORTHOPAEDIC & SPINE INSTITUTE; Woodbridge (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

WASHINGTON ORTHOPAEDIC & SPINE INSTITUTE in Woodbridge, VA, seeks a Practice Administrator to oversee daily operations of the orthopaedic and spine practice. You will manage scheduling, patient flow, and front-/back-office processes to ensure efficient, high-quality service delivery.

Responsibilities include supervising administrative staff, coordinating with clinical teams, maintaining regulatory compliance, monitoring budgets, and optimizing practice management systems.

Qualifications

• Demonstrated experience in Medical Practice Management and Practice Management, with the ability to oversee day-to-day clinic operations.
• Background in Medical Office administration and familiarity with clinical workflows and healthcare documentation.
• Understanding of Medicine and healthcare terminology sufficient to collaborate effectively with clinicians and staff.
• Proficiency in Budgeting, financial oversight, and basic accounting principles related to medical practice operations.
• Strong leadership, team management, and conflict-resolution skills, with a focus on inclusive and respectful workplace practices.
• Excellent organizational, analytical, and problem-solving abilities, including comfort with practice management software and EMR systems.
• Effective written and verbal communication skills for interacting with patients, staff, physicians, and external partners.
• Prior experience in an orthopaedic, spine, or specialty medical practice is preferred; bachelor’s degree in health administration, business, or a related field is beneficial.

Responsibilities

• Oversee day-to-day clinic operations and ensure smooth workflow across front- and back-office processes.
• Manage scheduling, patient flow, and staff coordination to sustain high-quality service delivery.
• Supervise administrative staff and coordinate with clinical teams on regulatory and policy adherence.
• Monitor budgets and financial performance; manage vendor relationships and procurement.
• Optimize practice management systems and EMR usage; support reporting and quality initiatives.
• Foster a positive, inclusive work environment for staff and patients.

Skills

Medical practice management

Medical office administration

Budgeting & financial oversight

Leadership & team management

EMR systems

Practice management software

Regulatory compliance

Effective communication

Education

Bachelor’s degree in health administration or related field

Tools

EMR systems

Practice management software

Job description

Company Description WASHINGTON ORTHOPAEDIC & SPINE INSTITUTE is a Orthopaedic Surgery practice located in Woodbridge, Virginia. The practice focuses on orthopaedic and spine care, serving patients from Woodbridge and the surrounding communities. Team members work in a clinical environment that supports high-quality, specialized medical services. The organization values professional collaboration, patient-centered care, and operational excellence. Prospective applicants can expect to join a dedicated group of healthcare professionals in an accessible suburban setting.

Role Description The Practice Administrator is a full-time, on-site role based in Woodbridge, VA, responsible for overseeing the daily operations of the orthopaedic and spine practice. This role manages scheduling, patient flow, and front- and back-office processes to ensure efficient, high-quality service delivery. The Practice Administrator supervises administrative staff, coordinates with clinical teams, and maintains compliance with regulatory and organizational policies. Day-to-day responsibilities include monitoring budgets and financial performance, managing vendor relationships, optimizing practice management systems, and implementing operational improvements. The role also involves handling reporting, supporting quality initiatives, and fostering a positive, inclusive work environment that supports both staff and patient needs.

Qualifications

• Demonstrated experience in Medical Practice Management and Practice Management, with the ability to oversee day-to-day clinic operations.
• Background in Medical Office administration and familiarity with clinical workflows and healthcare documentation.
• Understanding of Medicine and healthcare terminology sufficient to collaborate effectively with clinicians and staff.
• Proficiency in Budgeting, financial oversight, and basic accounting principles related to medical practice operations.
• Strong leadership, team management, and conflict-resolution skills, with a focus on inclusive and respectful workplace practices.
• Excellent organizational, analytical, and problem-solving abilities, including comfort with practice management software and EMR systems.
• Effective written and verbal communication skills for interacting with patients, staff, physicians, and external partners.
• Prior experience in an orthopaedic, spine, or specialty medical practice is preferred; bachelor’s degree in health administration, business, or a related field is beneficial.