Practice Administrative Coordinator - Part Time

Good Works Talent, LLC; Wichita, Northern (KS, KY); Hybrid; USD 21,000 - 34,000; Part time

Job summary

Good Works Talent, LLC is seeking a part-time Practice Administrative Coordinator to support daily operations at a small psychology practice. You will serve as the primary administrative contact for clients while Dr.

Bryant focuses on clinical care, handling scheduling, billing, records, and office needs with discretion. The role emphasizes autonomy, strong organizational skills, and the ability to improve administrative processes while protecting client privacy.

Qualifications

• Experience in administration or client service.
• Familiarity with healthcare scheduling, billing, insurance processes, or practice administration would be valuable.
• Strong organizational abilities, attention to detail, proficiency with Microsoft Word, and excellent written and verbal communication skills.

Responsibilities

• Welcome clients, answer incoming calls, and respond to routine inquiries with warmth and discretion.
• Coordinate appointments, manage scheduling changes, and maintain a smooth daily workflow.
• Manage billing, insurance follow-up, accounts receivable, and prior authorizations.

Job description

Are you a detail-oriented professional who enjoys keeping things organized and helping people feel welcomed? Do you thrive when you’re trusted to manage your work independently and make a meaningful contribution? If so, Good Works Talent is conducting a search on behalf of a small psychology practice looking for a Practice Administrative Coordinator to support its daily operations.

Why This Opportunity?

• Meaningful Client Service: Help clients receive thoughtful, respectful support in a welcoming professional setting.
• Autonomy and Ownership: Take responsibility for the administrative side of the practice, using your organizational skills and judgment to keep things running smoothly.
• Part-Time Schedule: Work approximately five hours per day, Monday through Friday, with some scheduling flexibility.
• Close Working Relationship: Become a trusted administrative partner to an experienced psychologist, Dr. Columbus Bryant.

Your Role

As the Practice Administrative Coordinator, you will be the primary administrative point of contact for clients. While Dr. Bryant focuses on clinical care, you’ll manage the details that support an organized and responsive practice. Your responsibilities will include:

• Client Communication: Welcome clients, answer incoming calls, and respond to routine inquiries with warmth, professionalism, and discretion.
• Scheduling: Coordinate appointments, manage scheduling changes, and help maintain a smooth daily workflow.
• Billing and Insurance: Manage billing, insurance follow-up, accounts receivable, and prior authorizations, tracking outstanding matters through completion.
• Records and Documentation: Maintain organized records and use Microsoft Word to edit and format clinical reports as directed.
• Practice Support: Assist with provider credentialing and enrollment, track recurring deadlines, and handle routine office and technology needs.
• Independent Problem-Solving: Recognize priorities, resolve routine administrative issues, and identify matters that require Dr. Bryant’s involvement.
• Process Improvement: Identify practical ways to improve administrative efficiency, including appropriate AI or automation tools that follow approved practices and protect client privacy.

What Our Client Is Looking For

• Experience: A background in administration or client service. Familiarity with healthcare scheduling, billing, insurance processes, or practice administration would be valuable.
• Skills: Strong organizational abilities, attention to detail, proficiency with Microsoft Word, and excellent written and verbal communication skills.
• Attributes: A dependable, self-motivated individual who is comfortable working independently, managing multiple priorities, and following through with minimal supervision.
• Discretion: Sound judgment when handling confidential information, including careful communication in a quiet office where clients may be nearby.
• Client Care: A warm demeanor, calm telephone presence, and a respectful approach to helping people.

Work Schedule and Opportunity Duration

This is a part-time position in a professional office setting, requiring approximately five hours per day, Monday through Friday, with some scheduling flexibility.

This opportunity is suited to someone who values meaningful client service, independent responsibility, and becoming a trusted partner throughout that period. Professional development will come through building expertise and increasing ownership within the role.

About the Practice

Dr. Bryant’s psychology practice provides clinical care in a small, quiet office environment. Working primarily alongside Dr. Bryant, you’ll help create a positive client experience while ensuring administrative matters are handled accurately, promptly, and confidentially.