Practice Administrative Coordinator

Good Works Talent, LLC; Wichita (KS); On-site; USD 24,000 - 32,000; Part time

Benefits offered by this job

Part-time schedule

Quiet office environment

Professional development opportunities

Job summary

Good Works Talent, LLC seeks a detail-oriented Practice Administrative Coordinator to support daily operations in a small psychology practice. You will be the primary admin contact for clients while Dr. Bryant focuses on clinical care, ensuring organized records and confidential communications.

The role emphasizes independence, reliability, and proactive problem-solving in a welcoming setting. Expect roughly five hours per day, Monday through Friday, with scheduling flexibility.

Qualifications

• Experience in administration or client service.
• Familiarity with healthcare scheduling, billing or practice administration is a plus.
• Strong organization, detail orientation and communication skills.

Responsibilities

• Welcome clients, answer calls, and respond to routine inquiries with warmth and discretion.
• Coordinate appointments and manage scheduling changes.
• Manage billing, insurance follow-up, accounts receivable and authorizations.
• Maintain organized records and edit/format clinical reports in Word.
• Assist with credentialing and enrollment; track deadlines and needs.
• Handle routine office and technology needs with independence.
• Identify priorities and resolve issues; escalate when Dr. Bryant involvement is needed.
• Suggest practical improvements, including AI tools that protect client privacy.

Skills

Organizational skills

Attention to detail

Microsoft Word

Written communication

Verbal communication

Independence

Multitasking

Confidentiality

Client service

Job description

Are you a detail-oriented professional who enjoys keeping things organized and helping people feel welcomed? Do you thrive when you’re trusted to manage your work independently and make a meaningful contribution? If so, Good Works Talent is conducting a search on behalf of a small psychology practice looking for a Practice Administrative Coordinator to support its daily operations.

Why This Opportunity?

• Meaningful Client Service: Help clients receive thoughtful, respectful support in a welcoming professional setting.
• Autonomy and Ownership: Take responsibility for the administrative side of the practice, using your organizational skills and judgment to keep things running smoothly.
• Part-Time Schedule: Work approximately five hours per day, Monday through Friday, with some scheduling flexibility.
• Close Working Relationship: Become a trusted administrative partner to an experienced psychologist, Dr. Columbus Bryant.

Your Role

As the Practice Administrative Coordinator, you will be the primary administrative point of contact for clients. While Dr. Bryant focuses on clinical care, you’ll manage the details that support an organized and responsive practice. Your responsibilities will include:

• Client Communication: Welcome clients, answer incoming calls, and respond to routine inquiries with warmth, professionalism, and discretion.
• Scheduling: Coordinate appointments, manage scheduling changes, and help maintain a smooth daily workflow.
• Billing and Insurance: Manage billing, insurance follow-up, accounts receivable, and prior authorizations, tracking outstanding matters through completion.
• Records and Documentation: Maintain organized records and use Microsoft Word to edit and format clinical reports as directed.
• Practice Support: Assist with provider credentialing and enrollment, track recurring deadlines, and handle routine office and technology needs.
• Independent Problem-Solving: Recognize priorities, resolve routine administrative issues, and identify matters that require Dr. Bryant’s involvement.
• Process Improvement: Identify practical ways to improve administrative efficiency, including appropriate AI or automation tools that follow approved practices and protect client privacy.

What Our Client Is Looking For

• Experience: A background in administration or client service. Familiarity with healthcare scheduling, billing, insurance processes, or practice administration would be valuable.
• Skills: Strong organizational abilities, attention to detail, proficiency with Microsoft Word, and excellent written and verbal communication skills.
• Attributes: A dependable, self-motivated individual who is comfortable working independently, managing multiple priorities, and following through with minimal supervision.
• Discretion: Sound judgment when handling confidential information, including careful communication in a quiet office where clients may be nearby.
• Client Care: A warm demeanor, calm telephone presence, and a respectful approach to helping people.

Work Schedule and Opportunity Duration

This is a part-time position in a professional office setting, requiring approximately five hours per day, Monday through Friday, with some scheduling flexibility.

This opportunity is suited to someone who values meaningful client service, independent responsibility, and becoming a trusted partner throughout that period. Professional development will come through building expertise and increasing ownership within the role.

About the Practice

Dr. Bryant’s psychology practice provides clinical care in a small, quiet office environment. Working primarily alongside Dr. Bryant, you’ll help create a positive client experience while ensuring administrative matters are handled accurately, promptly, and confidentially.

Interested?

If you enjoy helping people, bringing order to daily operations, and being someone others can depend on.