Portland Office & Project Admin Specialist

DCI Engineers Inc; Portland (OR); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Competitive salary + overtime

Company-paid medical, dental, and view

Tax-advantaged savings accounts

Company-paid Life, AD&D, and Long-Term

Voluntary Short-Term Disability

401(k) with annual company contrib

8 paid holidays (including floating)

Job summary

DCI Engineers Inc. in Portland, OR is seeking an Administrative Assistant to support daily office operations, project administration, and documentation management.

You will greet visitors, coordinate travel, maintain files, process expense reports, and assist with onboarding and vendor coordination, helping teams stay organized and efficient.

Join a collaborative, service-minded team with opportunities to grow and contribute to a wide range of projects across the firm.

Qualifications

• Professional communication skills for in-person, phone, and written communication.
• Strong organization and attention to detail with multi-priority management.
• Initiative, sound judgment, and ability to anticipate needs.
• Collaborative, service-minded approach with cross-team cooperation.
• Discretion with confidential information.
• Excellent writing, editing, and proofreading skills.
• Proficiency in Word and Excel; learn new office systems.
• Adaptability in a fast-paced environment.
• Experience in professional services, architecture, engineering, or construction is helpful but not required.

Responsibilities

• Create a welcoming office experience by greeting visitors and handling calls.
• Maintain supplies and shared spaces, coordinate vendor needs.
• Set up and maintain project information, contracts, files, and logs.
• Coordinate travel, meetings, and onboarding/offboarding with People & Culture and IT.
• Process expense reports and assist with accounts receivable follow-up.
• Support daily office operations to keep work moving.

Skills

Professional communication

Organization

Attention to detail

Initiative

Collaboration

Discretion

Proofreading

Tools

Microsoft Word

Microsoft Excel

Job description

DCI Engineers Inc. in Portland, OR is seeking an Administrative Assistant to support daily office operations, project administration, and documentation management.

You will greet visitors, coordinate travel, maintain files, process expense reports, and assist with onboarding and vendor coordination, helping teams stay organized and efficient.

Join a collaborative, service-minded team with opportunities to grow and contribute to a wide range of projects across the firm.