Portfolio Community Manager

associacareers; Gaithersburg (MD); On-site; USD 60,000 - 65,000; Full time

Job summary

associacareers seeks a Portfolio Community Manager to support onsite staff and oversee administrative, maintenance and capital projects for multiple HOA and condominium communities in the Gaithersburg area.

You will work from the corporate office in Gaithersburg, MD, travel to communities, interact with boards and residents, and manage budgets, vendor bids, and capital projects with a customer‑focused, team‑oriented approach.

Qualifications

• 2+ years of community association experience preferred.
• Knowledge of Board of Directors, General Manager roles and homeowner requests.
• Willingness to obtain CMCA within first year, company paid.
• Customer service driven and team oriented.
• Financial acumen to read and interpret financials (Balance Sheet, P&L, reserves).
• Effective project management with ability to prioritize multiple projects.
• Excellent written and verbal communication skills.

Responsibilities

• Provide support to onsite staff and oversee administrative, maintenance and capital projects across communities.
• Work from corporate office in Gaithersburg, MD and travel to assigned communities.
• Meet with onsite staff and Board members; implement policies and strategic initiatives.
• Walk and inspect communities to ensure maintenance and adherence to HOA codes, rules and regulations.
• Issue violation letters and follow up for remediation.
• Prepare board packages and coordinate monthly/annual board meetings.
• Create weekly communications to homeowners about maintenance, guidelines and events.
• Assist homeowners with architectural review forms and Board decisions.
• Hire, train, and develop staff; manage budgets and vendor relations.

Skills

Community association experience

Customer service

Financial acumen

Project management

Communication skills

CMCA in 1 year

Job description

The Portfolio Community Manager provides support to onsite staff and oversees all administrative, maintenance, and capital projects for multiple HOA and condominium communities assigned to the portfolio.

Daily responsibilities:

• Work out of the corporate office in Gaithersburg, MD.
• Travel to multiple HOA and condominium communities that are assigned in the portfolio.
• Meet and collaborate with onsite staff and members of the Board of Directors.
• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect community, ensure property is well maintained and HOA Code, Compliance, Rules & Regulations are adhered.
• Issues violation letters to homeowners and follow-up to ensure remedied.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquiries in-person, by phone, and email.
• Data enter and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and Reserve Studies.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and mange capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate, schedule, and facilitate monthly and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board's decision.
• Hire, train, and develop staff.
• Other projects as assigned.

Pay rate: $60-$65K

• 2+ years of community association experience, preferred.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• Willingness to obtain a CMCA within the first year of employment, company paid.
• Customer service driven and team oriented.
• Financial acumen, ability to read and interpret financials, Balance Sheet, Income Statement, Operating Expenses, Reserves, Delinquency Reports, Variance Analysis.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and spoken) and conflict resolution techniques.

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