Poplarville High School Bookkeeper

Poplarville School District; Poplarville (MS); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

Poplarville School District seeks an on-site School Business Office Assistant to support financial recordkeeping, requisitions, and reporting. The role requires accuracy and discretion in handling payments, receipts, and ledgers while coordinating with staff and community members.

The position supports travel documentation for professional development and assists with registration and cumulative records, contributing to a smoothly run business office.

Responsabilités

• Maintains a complete, systematic set of school financial records and processes requisitions, PO, receipts, and payments.
• Records financial transactions in journals and ledgers from requisitions, POs, fundraisers, etc.
• Prepares financial statements, income statements, and cost reports for the business manager.
• Traces errors and records adjustments to correct charges or credits.
• Receives, receipts, counts, and deposits all monies daily.
• Verifies officials paysheets, prepares invoices, and pays officials via software.
• Manages the ticketing program: sets up events, verifies sales, receipts deposits.
• Maintains vendor information; verifies W-9 and ACH data.
• Maintains a shared Google spreadsheet with budget amounts across accounts.
• Ensures staff travel paperwork and documentation for professional development.
• Performs routine office tasks to keep a busy office running smoothly.
• Works with the secretary to implement office routines and practices.
• Interacts professionally with students, staff, parents and community.
• Participates in and completes district Staff Development.
• Respects confidentiality of office information.
• Performs other tasks as assigned by supervisor.
• Assists with registration and maintaining cumulative records.
• Demonstrates interpersonal and communication skills.
• Maintains professional appearance.
• Demonstrates regular attendance and punctuality.
• Commits to ongoing professional growth.

Description du poste

Job Goal

To assist in the administration of the school's business affairs so as to

• Maintains a complete and systematic set of records, including processing requisitions/purchase orders, receiving and distributing received goods, and requesting /processing payments of all financial transactions of the school.
• Records details of the school's financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, purchase orders, fundraiser requests, etc.
• Prepares financial statements, income statements, and cost reports to reflect the financial condition of school activities and athletic accounts in preparation to present to the business manager.
• Traces errors and records adjustment to correct charges or credits posted to incorrect amounts.
• Receives, receipts, counts, and deposits all monies daily.
• Verifies game official paysheets, prepares invoices, and manages payment of officials via athletic management software.
• Manages the electronic ticket software program by setting up events, verifying ticket sales, and receipting all deposits.
• Manages vendor information on both new and existing vendors by verifying information on W-9 and ACH forms.
• Maintains a shared Google spreadsheet containing budgetary amounts in various accounts.
• Responsible for making sure all requirements/documentation is met for staff that are traveling for professional development.
• Performs all of the usual office routines and practices associated with a busy and productive, smoothly run office.
• Works with the secretary to ensure that the office routines and practices are implemented.
• Conducts him/herself professionally while dealing with students, staff, parents, and other community members at all times.
• Participates in and completes the approved district Staff Development Program.
• Respects the confidentiality of information coming and going through the PHS office.
• Performs such other tasks and assumes such other responsibilities as the immediate supervisor may assign from time to time.
• Assists with registration and maintaining cumulative records.
• Demonstrates effective interpersonal and communication skills.
• Maintains appropriate professional appearance.
• Demonstrates regular attendance and punctuality.
• Demonstrates a commitment to professional growth.