School Bookkeeper: Elementary School

Maury County Public Schools; Glendale (AZ); On-site; USD 35,000 - 40,000; Full time

Job summary

Maury County Public Schools in Glendale, AZ is seeking a Finance Clerk to compile and maintain financial records for the school site. You will handle accounts payable and receivables, collect and deposit money, write receipts, and support internal controls and audits.

This role requires meticulous record-keeping, regular communication with administrators and staff, and timely processing of deposits, fundraiser funds, and vendor payments in accordance with district policy.

Responsibilities

• Keep records of all salary supplements paid by the school.
• Transport deposits to the bank at least twice per week.
• Keep an accurate record of all receipts and disbursements
• Maintains financial records related to student activities and/or events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines.
• Monitors financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.
• Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
• Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations.
• Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser.
• Submits donation letters to the central office for approval and prepares documentation of donations for audit.
• Requisitions and purchases all supplies and materials for the school/office and maintains the school office inventory.
• Process checks for payment of all school bills
• Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy
• Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year.
• Prepare and verify all end of month reporting ? including reconciling bank statements
• Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation
• Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities.
• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).
• Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral.

Job description

Job Overview: Compiles financial information related to school site (e.g., accounts payable/receivables, collecting, verifying, depositing all moneys collected, write receipts.)

Job Functions

• Keep records of all salary supplements paid by the school.
• Transport deposits to the bank at least twice per week.
• Keep an accurate record of all receipts and disbursements
• Maintains financial records related to student activities and/or events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines.
• Monitors financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.
• Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
• Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations.
• Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser.
• Submits donation letters to the central office for approval and prepares documentation of donations for audit.
• Requisitions and purchases all supplies and materials for the school/office and maintains the school office inventory.
• Process checks for payment of all school bills
• Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy
• Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year.
• Prepare and verify all end of month reporting ? including reconciling bank statements
• Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation
• Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities.
• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).
• Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral.

Salary: $34671 - $40033 per year